- Salary
- $7+
- Location
- Philippines
- Workplace
- Remote
- Type
- Contract
- Department
- Real Estate
- Source
- Pinpoint
Description
Real Estate Transaction Coordinator - Freelance, Remote
Department: Specialized Roles
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description
About the Client
Our client is a solo-entrepreneur business owner operating across real estate, assisted living, and property investment, based in the greater Houston, Texas area. She runs a full-service residential and corporate real estate practice while simultaneously building out ventures in assisted living and construction/investment. Since business picked back up in 2025, she has been stretched thin across all fronts and is looking for a right-hand partner to help her run things more smoothly.
Why does this role exist?
This role exists because our client's businesses have grown faster than her personal capacity to manage them, and time has become her single biggest constraint. She needs a highly capable, proactive assistant who can operate as an extension of herself — someone who can independently manage real estate transactions, keep her calendar and inbox under control, and bring the organizational structure that complements her own fast-moving, big-picture style. Ultimately, this hire exists to give her back the bandwidth to focus on growth rather than day-to-day operations.
The Impact you’ll make
Real Estate Transaction Coordination
- Schedule and manage property showing appointments
- Prepare offers and coordinate document signings
- Manage transaction paperwork end-to-end using ZipTag, Transaction Manager, and MLS
Executive & Administrative Support
- Manage and organize incoming/outgoing email
- Own calendar management, including scheduling and coordinating appointments and meetings
- Provide full business support, stepping in to handle tasks across the business whenever needed
- Bring structure and organization to daily operations
Cross-Business Project Management
- Oversee tasks and projects across the client's multiple businesses (real estate, assisted living, construction/investing)
- Anticipate needs proactively — preparing documents and materials ahead of meetings without being asked
- Manage competing priorities and shifting demands across ventures
Marketing & Content Support
- Create marketing materials and content using Canva
- Manage and maintain social media presence
AI-Enabled Process Automation
- Identify repetitive, "grunt work" tasks suited for automation
- Build and maintain AI agent workflows (using tools like ChatGPT) to handle recurring tasks
- Review and quality-check AI-generated output before it reaches the client
Skills, Knowledge and Expertise
Required:
- Proven experience as a Real Estate Transaction Coordinator or in a similar real estate support role, with working knowledge of how real estate transactions and contracts function.
- Hands-on experience with MLS and real estate listings.
- Executive-level assistant experience, ideally supporting a business owner independently across a broad range of responsibilities.
- Practical experience using AI tools (e.g., ChatGPT) to streamline or automate repetitive work.
- Strong written and verbal English communication skills, with the ability to communicate clearly and assertively.
Your superpowers are...
-
Technical skills:
- Real estate transaction management platforms (ZipTag, Transaction Manager, or similar)
- MLS systems and listings management
- Canva for marketing/content creation
- Google Suite and Microsoft Suite
- ChatGPT / AI tools, with the ability to build simple automated workflows
-
Soft skills:
- Highly organized, with strong attention to detail
- Proactive — anticipates needs before being asked
- Calm and steady under pressure, comfortable managing crises and shifting priorities
- Confident enough to take initiative and lead when needed, while staying dependable and consistent
- Trustworthy and discreet when handling sensitive business and client information
- Comfortable operating as a generalist across multiple, varied business lines
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
You should apply if...
- You genuinely enjoy being the person who makes everything run — the "right hand" who can jump in wherever they're needed.
- You find satisfaction in bringing order to chaos, and you're energized rather than overwhelmed by juggling multiple priorities at once.
- You take ownership of your work without needing to be micromanaged, and you naturally think a step ahead.
- You're excited by the idea of using AI tools to work smarter, not just faster.
- You want a long-term role where you can grow into a true executive partner for a busy, ambitious business owner.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- 9:00 AM – 5:00 PM CST, Monday–Friday
Compensation:
- $7 per hour
- No benefits package included
Benefits
Skills
Project Management