Executive Assistant

Overview

Who we are

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, ‘job flexibility benefits’ [also known as I-140 or Adjustment of Status portability], etc.) now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future.

Who we’re looking for

Toyota’s Enterprise Strategy & Solutions Department is looking for a passionate and highly motivated Executive Assistant to the Senior Vice President.

The primary responsibility of this role is to provide high-level administrative support to the Senior Vice President responsible for TMNA Enterprise Strategy & Solutions, TMNA Enterprise Integrity, and TMC Global Compliance & Risk activities including completing a variety of tasks to ensure the efficient operations across all teams. The Executive Assistant must be capable of working in a fast-paced, dynamic environment with time-sensitive materials, always maintain strict confidentiality, and use discretion and diplomacy in the performance of daily activities.

This position is based in Plano, Texas. The selected candidate will be expected to reside within commutable distance of this location.

What you’ll be doing

• Provide high-level administrative support to three senior executive leaders, including a Senior Vice President, Vice President, and Executive Japan Staff, ensuring efficient management of priorities, schedules, and business operations.

• Assist the Chief of Staff by supporting strategic initiatives, special projects, executive communications, leadership meetings, and organizational activities.

• Manage complex executive calendars across multiple time zones, prioritizing competing demands, coordinating meetings, and ensuring optimal use of leadership time.

• Prepare, organize, maintain, and safeguard confidential correspondence, presentations, reports, records, and electronic files in accordance with company policies and document retention requirements.

• Coordinate complex domestic and international travel arrangements, including transportation, accommodations, itineraries, visas (as applicable), meeting logistics, agendas, and executive briefing materials.

• Plan and execute executive meetings, leadership offsites, workshops, and business events, including venue coordination, catering, technology requirements, and attendee communications.

• Process and reconcile expense reports through the company expense management system while ensuring compliance with corporate policies and financial controls.

• Exercise sound judgment, discretion, and confidentiality when handling sensitive business information, executive communications, and organizational matters.

• Anticipate executive needs, identify potential scheduling or operational conflicts, and implement solutions to ensure seamless support for business priorities.

What you bring

• 5+ years of recent executive administrative support experience for a large company or global brand with international operations.

• Experience with executive travel arrangements (domestic and international) and calendar management.

• Strong proficiency in MS Office Suite; Outlook, Word, PowerPoint, and Excel.

• Excellent clerical skills with attention to detail and ability to work independently and proactively.

• Ability to work collaboratively and cooperatively with others in a team-oriented environment.

• Exceptional customer service skills in person, over the phone, and via email.

• Ability to quickly learn, handle numerous priorities and perform the Job Responsibilities to meet, and preferably exceed, the turnaround requirements of executive team and the strict deadlines for the work with minimal supervision.

• Excellent time management and organization skills in a fast-paced and dynamic environment.

• Maintain the professional business image and demonstrate a high standard of professionalism, demeanor, and emotional intelligence.

• High school diploma or equivalent combination of education and work experience.

• Fluent in English, both verbally and in writing (excel in the areas of spelling, grammar, and punctuation).

Added bonus if you have

• Bachelor’s degree (or higher).

• Japanese speaking and writing skills.

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute (if applicable)

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools and more

• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [email protected].