Finance and Admin Manager

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. 

Why Join Us? 

At LUXASIA, we believe there is beauty within every talent – that is you. 

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling. 

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful? 

#LI-RO1

The Finance Manager is responsible for the overall management and integrity of LUXASIA Retail Corporation's (LRC) finance and accounting operations. The role oversees the timely and accurate preparation of financial reports, accounting transactions, tax and statutory compliance, cash flow and working capital management, budgeting and forecasting, and financial controls.

The Finance Manager serves as a key business partner to the management team by providing accurate financial information, insights and recommendations to support business decisions, profitability and sustainable growth. The role also ensures compliance with company policies, Group standards, accounting principles and applicable Philippine laws and regulations.

Key Responsibilities:

Financial Accounting & Reporting

• Lead the overall accounting operations of LRC, ensuring complete, accurate and timely recording of financial transactions.
• Oversee month-end, quarter-end and year-end closing activities and ensure compliance with reporting timelines.
• Prepare financial statements, management reports and financial schedules.
• Ensure proper accounting treatment and reconciliation of balance sheet and income statement accounts.
• Monitor the accuracy and integrity of financial data in SAP and other finance systems.
• Provide timely financial analysis and insights to Management to support business decisions.

Accounts Payable, Accounts Receivable, Inventory & General Ledger

• Oversee A/P, A/R, Inventory and General Ledger accounting activities and ensure proper controls are in place.
• Monitor customer collections, vendor payments and working capital.
• Review aging reports and recommend appropriate actions to address overdue receivables.
• Ensure proper monitoring and reconciliation of inventory balances and related accounting entries.
• Oversee open Purchase Orders, Goods Receipts and other transactions affecting financial reporting.
• Ensure timely resolution of vendor and customer accounting queries.

Tax & Statutory Compliance

• Ensure timely and accurate preparation and filing of required tax returns and reports, including EWT, CWT and VAT.
• Lead the preparation of quarterly and annual income tax returns.
• Ensure compliance with applicable Philippine accounting, tax and statutory requirements.
• Coordinate with external tax advisors and relevant government authorities, when required.
• Monitor tax exposures and recommend actions to mitigate financial and compliance risks.

Budgeting, Forecasting & Financial Planning

• Lead the annual budgeting and forecasting process in partnership with business stakeholders.
• Monitor actual performance against budget and forecast and identify significant variances.
• Provide financial analysis and recommendations to improve profitability, cost efficiency and business performance.
• Support Management in evaluating business initiatives, investments and other financial decisions.

Cash Flow & Treasury Management

• Oversee cash flow planning and working capital management.
• Monitor cash requirements and ensure sufficient liquidity to support business operations.
• Review and manage payment priorities in accordance with company policies and cash flow requirements.
• Coordinate with banks and financial institutions on banking-related matters.

Internal Controls, Audit & Compliance

• Establish and maintain effective financial and accounting controls.
• Ensure compliance with Group finance policies, company policies and applicable accounting standards.
• Coordinate internal and external audits and ensure timely submission of required schedules and supporting documents.
• Address audit findings and implement appropriate corrective actions.
• Identify financial and operational risks and recommend improvements to strengthen controls.

Systems & Process Improvement

• Ensure effective use of SAP B1 HANA, POS and other finance systems for accounting and reporting.
• Review existing finance processes and identify opportunities for automation, simplification and improved controls.
• Lead finance-related system enhancements and process improvement initiatives.
• Ensure proper management and maintenance of finance master data and records.

Third-Party & Stakeholder Management

• Manage and monitor finance-related activities performed by third-party service providers, where applicable.
• Ensure agreed Service Level Agreements (SLAs) are properly implemented and monitored.
• Coordinate with Group Finance on reporting requirements, finance initiatives and other matters.
• Build effective working relationships with Sales, Marketing, Operations, HR and other functions.

Team Leadership

• Lead, coach and develop the Finance team to ensure high standards of performance and accountability.
• Establish clear objectives, performance expectations and priorities for the team.
• Conduct performance reviews and support career development, training and succession planning.
• Promote a culture of accuracy, compliance, continuous improvement and customer service within Finance.