Finance and Admin Associate

1. Primary Purpose of the Position

The Accounts Receivable Associate is responsible for ensuring the below tasks are accurately and effectively performed. 

2. Essential Duties and Responsibilities

1. Boost collection rate. Target a 95% rate by the end of 2024.

2. Prepares and sends monthly billing to the clients.

3. Answers all queries related to billings and collections.

4. Sends regular follow up to the client. (Emails and Calls)

5. Responsible for updating the collection report and sending weekly AR reports.

6. Weekly status AR reporting to Finance Manager

7. Monthly status AR reporting to managers and board of directors

8. Performs bank reconciliation and bank statement update

9. Prepares the liaison itinerary for the check pick-up and check deposits. 

10. Prepares and sends the official receipt to the clients

11. Official receipt inventory and safekeeping

12. Leads the working papers related to bank updates, requirements, etc.

13. Update and maintains the SAWT File

14. Responsible for the Revenue and Accounts Receivable analysis in the YTD financial report

15. Maintains and prepares daily cash position

16. Computes the BD commissions.

17. Quarterly task reshuffle.

18. Maintains the manual books of accounts schedule for sending to the bookkeeper.

19. Performs other related duties as may be assigned by the Finance Manager.

3. Competencies

1. Core Competencies

   1. Intuitive Thinking - Ability to choose the best path to overcome a personal and professional difficulty, without putting much mental effort into it; Being able to pick up on social and work-related dynamics to deliver effective decisions at work; Ability to practice solution-centered approach in addressing work-related problems or concerns

2. Professionalism – Demonstrates commitment to carrying out professional responsibilities and adherence to ethical principles of the job; Ability to use communication, knowledge, technical skills, logical reasoning, emotions, and Mind You’s values, for the benefit of the clients and company

2. Functional Competencies

   1. Technical and Functional Capability - Applies intermediate Accounting theories and concepts in the proper execution of systems and processes; Able to lead the implementation of planned strategies for the achievement of annual divisional/departmental targets; Ability to drive the understanding and appreciation of the value of the team member's function in achieving department’s objectives

   2. Critical Thinking and Problem Solving - Ability to see ideas and situations clearly and logically, translates strategy into action, and expertise in problem-solving; Ability to apply the logical method of acquiring information and analyzing data, and shows the capability to develop effective and innovative solutions; Uses applicable tools and techniques to develop a strategy that prevents the occurrence of similar concerns or issues

3. Accountability for Results - Demonstrates personal and professional responsibility for achieving high-quality results and getting things done on time and/or within budget; Ability to drive the team to accomplish tasks by considering all areas involved, showing concern for all aspects of the job, and accurately check processes and tasks; Ability to ensure high-quality output and initiates action to correct quality problems or notify others of quality issues as appropriate

4. Key Performance Indicator (KPI)

• Achieve and maintain an 88%-92% monthly collection rate.

• Timely and accurate invoicing to the clients.

• Maintains updated AR report and clients ledger

• Ensures completeness and accuracy of financial reports and other schedules assigned.

5. Job Specification

• Bachelor’s degree in Accounting, Finance or a related field 

• At least 2 years experience as Accounts Receivable Associate

• Experience in Zoho is preferred but not required.

• Trustworthy.

• Meticulous attention to detail.

• Ability to communicate, establish and maintain effective working relationships with colleagues

• Ability to work with tight deadlines.

• Willingness to travel (Local-only if needed).

• Proficiency in MS Excel, Google Sheets, and Powerpoint.

• Can do attitude.

• Resourceful.

• Ability to adapt in a diverse and dynamic working environment

• With excellent English communication, both verbal and written

• Ethical behavior