Assistant Officer / Officer (Postgraduate Outreach and Admissions) - HKUST Fok Ying Tung Graduate School

Department: HKUST Fok Ying Tung Graduate School

Job Posting Details

 

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office overseeing the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and any other areas related to PG affairs.

FYTGS is searching for a self-motivated, capable individual to fill an Assistant Officer/Officer position to perform a range of administrative duties about the effective operation of student recruitment and admissions matters, including but not limited to:

• Handling PG student admissions and special schemes, liaising with various offices, vetting admissions-related information, issuing offers, verifying supporting documents, and supporting student visa applications, etc.
   
• Conducting data tracking, data analyses and organizing relevant information to compile summary reports.
   
• Managing admissions database to facilitate/streamline the admissions process.
   
• Providing support at meetings and recruitment events.
   
• Performing any other duties and responsibilities, including those relating to admissions, outreach, program administration and office administration as assigned.

Candidates should have a recognized bachelor’s degree or associate degree with at least 2 years of relevant work experience.  Experience in student admissions in the higher education sector would be an advantage. Candidates with less experience may be considered for the position of Assistant Officer. The ideal candidate should be proactive, attentive to details and capable of multi-tasking. He/She should demonstrate good teamwork abilities, a solution-oriented mindset, good communication and organization skills, a strong sense of responsibility as well as the ability to work under pressure and tight timelines. Proficiency in both written and spoken English and Chinese, including Cantonese and Putonghua, is required. A good knowledge of software applications (including word processing, spreadsheets and presentation tools) is essential and having programming experience would be an advantage. (Duration: 2 years, renewable)

Shortlisted candidates will be invited for an interview and a written test.

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Review of applications will commence from 21 August 2026 and continue until the position is filled.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.