Accounting Specialist

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This position performs a wide range of accounting functions to support the month-end financial statement process of WVU Medicine. Completes documentation and schedules during month-end, budget preparation and external audit. Performs the duties of payroll representative for Accounting and Budgeting.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor of Science degree with a major or concentration in Accounting or Finance; OR High school diploma or equivalent AND Five (5) years’ experience in project management, accounting, payroll or accounts payable system.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Evaluates financial processes to maximize efficiency in the daily accounting operations. Ensures that internal control measures are being followed.
2. Investigates and communicates any variance issues in responsibility areas to supervisor or department director/manager.
3. Assists construction Project Managers with questions related to capital budgets, purchase commitments, and invoice payments.
4. Reconciles invoice payments with purchase commitments and verify appropriate application of sales/use tax to support month-end closing and financing draw-downs.
5. Assists Procure-To-Pay resolve open purchase commitments and unpaid invoices.
6. Analyzes and distributes construction payroll to capital projects on a monthly basis.
7. Prepares journal entries as needed.
8. Assists in disposing of surplus capital assets.
9. Assists in completing and compiling financial support documentation for budget and external audit purposes.
10. Participates in educational opportunities as provided by the hospital to enhance skill related abilities.
11. Supports performance improvement and quality assurance initiatives.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to sit for extended periods of time.
2. Ability to use computer, answer the telephone and use other office equipment (fax, copier, and printer).

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Office environment.
2. May be required to travel between facilities.

SKILLS AND ABILITIES:

1. Excellent verbal and written communication skills.
2. Ability to work with computer databases and spreadsheet software.
3. Ability to effectively interact with individuals on all organizational levels.
4. Demonstrates effective investigative abilities and documents follow-up actions.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

541 SYSTEM Accounting