- Location
- IPG_OFFICE_Chicago, United States of America
- Workplace
- Hybrid
- Type
- Full-time
- Department
- Operations
- Experience
- 3+ years
- Source
- Workday
Description
Duties / Responsibilities:
- Act as the primary point of contact for all facilities-related inquiries.
- Coordinate maintenance and repair services, working with vendors and contractors as needed.
- Monitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management.
- Conduct routine inspections to ensure facilities are safe, clean, and fully operational.
- Track and maintain inventory of office and facility supplies; place orders as required.
- Support space planning, office moves, and seating arrangements.
- Assist with budget tracking and invoice processing related to facilities expenses.
- Enforce health and safety regulations in accordance with company policies and local laws.
- Maintain facilities documentation including floor plans, vendor contracts, and maintenance logs.
- Coordinate building access for employees, visitors, and vendors.
Required Skills / Abilities:
- Customer Service Oriented – Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment
- Strong Organizational Skills – Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
- Problem-Solving Abilities – Quick to identify issues and implement practical, cost-effective solutions.
- Attention to Detail – Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards.
- Effective Communication – Clear written and verbal communication with staff, vendors, and management.
- Vendor Management – Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work.
- Budget Awareness – Basic understanding of budgeting, invoice review, and cost control.
- Adaptability and Initiative – Comfortable navigating change, taking initiative, and working independently with minimal supervision.
- Time management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.
Education and Experience:
- Bachelor’s degree
- 3 years experience in facilities coordination, office management, or a similar experience
- Knowledge of building systems, maintenance procedures, and occupational safety regulations.
Skills
ComplianceHVACCustomer Service
