Documentation Specialist

Location:

Chennai, Tamil Nadu, India

Job ID:

R0141434

Date Posted:

2026-08-17

Company Name:

HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

The opportunity: 

As Project Document distribution to the internal team and externally to customers. Responsible to keep track of document status and provide inputs to project management and relevant parties.

How you'll make an impact:

• You will profile & upload Drawing files, Manuals, Test Reports, Calculations etc.

• You will upload the documents into the Document Control System (Database). Maintaining complete project documentation status.

• You will be maintaining complete project documentation status.

• You will be communicating with Project Manager, Document Coordinators, Purchase in-charge and Line Departments for Clarifications and Suggestions.

• You will do a proper follow-up with other dept to submit the document.

• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Hold a bachelor's degree in a non-engineering discipline.
• Minimum of 2 to 5 years experience in Documentation Management.
• You should have experience in contract reading and understand the Customer documentation requirements.
• Should have strong knowledge in MS Excel, Word and PPT, EDMS etc along with good experience in preparing a report and maintaining the record.

• Should be a team player, ability to communicate effectively and understand the other requirement.

• Excellent written and verbal communication skills.

Accessibility and reasonable accommodation

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.