Manager, Asset Management - CCS

Responsibilities

This position is responsible for managing and performing a broad range of asset management tasks. These responsibilities include, but are not limited to, management of equipment lists, qualification status, equipment-related SOPs, contracts, and preventive maintenance records.  Cold Storage maintenance, including LN2 freezer, mechanical freezer, lab refrigerator and controlled rate freezer maintenance, cleaning, decontamination, and materials inventory management is also in scope. This position interacts with vendors for equipment purchasing, qualification, preventive maintenance, and gas supply. Creates and stores maintenance and QC logs for all equipment at CCS (Rye) and NCBP (remote storage). CCS (Rye) and NCBP (remote storage) equipment are under the purview of this position. Plans and manages the decommissioning and relocation equipment, as needed. Creates requisitions for supply and equipment ordering. Manages ISENSIX Remote Monitoring System as a Master Administrator for CCS, including installation, maintenance, calibration, and replacement of ISENSIX equipment.

The assets manager supervises the supply chain supervisor in maintaining the materials and supply storage room, reviewing ordering and make recommendations on the budgeting and vendor relations. This position creates change control documents, SOPs, work instructions and manages deviations related to their activities. The assets manager is also responsible for the receipt and distribution related activities, included but not limited to development of shipping validations, creation of shipping documents, selection of shipment materials and the creation of reports for clients.

 

Asset Management & Equipment Lifecycle Management

• Manage and perform comprehensive asset management activities supporting GMP and GTP laboratory operations, including equipment lifecycle management from acquisition through retirement.
• Maintain and oversee the Master Equipment List, equipment records, qualification documentation, preventive maintenance schedules, service agreements, calibration records, and asset history documentation.
• Develop, implement, and maintain asset management processes to ensure equipment reliability, compliance, operational readiness, and inspection preparedness.
• Coordinate equipment lifecycle activities including installation, qualification, preventive maintenance, corrective maintenance, troubleshooting, relocation, and decommissioning.
• Evaluate equipment performance, maintenance trends, and operational risks to support continuous improvement and reliability initiatives.
• Oversee maintenance, cleaning, decontamination, and inventory of:
  • LN2 freezers
  • Mechanical freezers
  • Lab refrigerators
  • Controlled rate freezers
  • Other GMP critical laboratory equipment
• Create and store maintenance and quality control (QC) logs for all equipment for:
  • CCS
  • NCBP (where applicable)
• Plan and manage equipment decommissioning and relocation as needed.
• Generate requisitions and process vendor invoices.
  • Tracks billing and payments
  • Monitors spending and adherence to budget

Environmental Monitoring System Administration (ISENSIX)

• Administer the ISENSIX Remote Monitoring System (Master Administrator level) for NYBC, including:
  • Equipment maintenance.
  • Installation of ISENSIX equipment.
  • Replacement of ISENSIX components.
  • Validation of environmental monitoring of rooms and equipment
  • Provide training and technical support to end users.
  • Annual sensor testing (BLO and CCS)
  • SOP Revision

Cross-Functional Leadership & Operational Support

• Collaborate with:
  • Department heads
  • Technicians
  • Finance
  • Environmental Health and Safety
  • Purchasing
  • Quality and Regulatory Affairs
  • Facilities teams
  • Project Management
• Provide technical expertise and operational guidance for equipment-related projects, laboratory expansions, relocations, and process improvements.
• Participate in project planning and implementation activities involving laboratory infrastructure, equipment, and operational readiness.
• Develop, revise, and review SOPs, work instructions, and controlled documents.
• Conduct staff training related to equipment operation, procedures, safety requirements, and operational processes.

Materials Management & Supply Chain Operations

• Supervises the Supply Chain Supervisor in creating and maintaining the materials inventory system and performing product shipments and daily maintenance tasks.
• Oversee inventory control processes to ensure appropriate stock levels, material availability, traceability, and compliant storage practices.
• Support optimization of laboratory supply workflows to minimize shortages, reduce waste, and improve operational efficiency.
• Ensure materials management activities align with GMP/GTP requirements and departmental procedures.

Equipment Qualification, Validation & Compliance

• Support development, execution, and maintenance of equipment qualification activities, including Installation Qualification (IQ), Operational Qualification (OQ), and Performance Qualification (PQ).
• Create and maintain validation documentation, protocols, reports, and supporting records in accordance with GMP requirements.
• Ensure equipment and monitoring systems remain compliant with internal procedures, regulatory expectations, and quality standards.
• Partner with Quality Assurance and Regulatory Affairs during audits, inspections, investigations, and documentation reviews.
• Maintain equipment documentation packages to ensure inspection readiness and traceability.

Vendor, Procurement & Financial Management

• Manage vendor relationships to ensure service quality, timely completion of maintenance activities, and compliance with operational requirements.
• Generate purchase requisitions, process invoices, track expenses, and support budget management activities.
• Monitor departmental spending, identify cost-saving opportunities, and support financial planning for equipment and operational needs.
• Coordinate laboratory gas supply activities, including vendor communication, inventory monitoring, and expense tracking
• Serve as primary point of contact with equipment manufacturers, service providers, and vendors for:
  • Equipment procurement
  • Preventive maintenance agreements
  • Repairs
  • Qualifications
  • Calibration services
  • Technical support

Continuous Improvement & Risk Management

• Identify opportunities to improve equipment reliability, reduce downtime, enhance compliance, and optimize operational workflows.
• Analyze equipment performance data, maintenance history, and operational trends to support proactive decision-making.
• Implement process improvements that increase efficiency, reduce operational risk, and improve laboratory support capabilities.
• Support risk assessments, change controls, and corrective/preventive actions related to equipment and operational activities.

Qualifications

Education:

High School Diploma.

 

Experience:

Five (5) or more years in biomedical laboratory, warehouse inventory management, equipment maintenance, materials management, requisitions and invoicing, training in biomedical waste, SOP review, staff training, CO2 and LN2 handling. Must have a strong adaptability with electronic systems for inventory and SOP management.

 

Knowledge:

• Supervisory skills, contributing to technical SOPs and Policy manuals.
• Basic knowledge of regulatory agencies’ requirements.
• PC proficiency with MS Office Suite.
• Understanding of work to be performed under aseptic and GMP regulations.
• Training and monitoring of laboratory personnel.

Skills:

• Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
• Demonstrated high level interpersonal skills to manage a variety of complex issues and situations. Position requires demonstrated poise, tact, and diplomacy in dealing with a variety of staff up to, and including, executive leadership.

Abilities:

• Continuous attention to detail in all work processes, neat and organized records.
• Ability to follow standard operating procedures and to work aseptically inside a biosafety cabinet.
• Ability to work independently.
• Excellent ability to communicate clearly, both in writing (including e-mails) and verbally (including telephone calls), to others in one-on-one or small group settings.
• Ability to interact with others at various levels of the organization and with customers, in a helpful, courteous, and friendly manner.
• Ability to work collaboratively in a team environment.
• Ability to be responsive and willingly available to management staff in order to address issues and concerns as they arise.

For applicants who will perform this position in Westchester County, the proposed annual salary is $105,000.00 to $115,000.00 per year.  For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

 

Any combination of education, training and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.