AP Accountant

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Job Profile Summary:

The AP Accountant, working under limited supervision, is responsible for conducting and documenting complex accounts payable projects and participates in a broad range of analyzing and recording functions related to accounts payable activities. The role maintains the accounts payable invoice workflow, identifying and resolving issues, and communicating with invoice approvers to ensure timely payments and discounts. The role facilitates process trainings, reviews month-end journal entries, and drives continuous improvement initiatives. The role produces a variety of financial reports, including but not limited to the Balance Sheet, Profit and Loss (P&L), and commission reports. The role utilizes proficiency in Digital Accounting and Invoicing Systems to ensure seamless integration and automation, while maintaining meticulous documentation to facilitate accurate record-keeping and compliance.

Job Description:

• Works with internal and external auditors to provide support for annual and semi-annual audits, and partners with service organizations to resolve accounts payable-related processing issues.
• Communicates account payable processes to internal and external stakeholders, explaining results and decisions to those who may not be familiar with specific details, and ensures resolution of all requests, queries, and complaints.
• Generates various financial reports such as Balance Sheet, P & L and commission reports, and extracts and analyzes simple financial reports for consistency, completeness, and accuracy.
• Responds to urgent vendor requests by working with appropriate departments to resolve requests, research vendor refunds and ensure proper accounts are credited.
• Utilizes digital accounting and invoicing systems to process, distribute, and electronically track all invoices while coding, reviewing, and posting paper invoices and maintains organized procedures for addressing problematic invoices.
• Maintains vendor records, responds to internal invoicing hotline calls, addresses vendor inquiries, and collaborates with assigned departments and field offices to train and streamline invoice processes.
• Confirms field staff approval, verifies costs, conducts account reconciliations, and follows up on various reports to maintain accuracy and integrity in financial records.
• Works under limited supervision, leads concurrent projects, mentors less-experienced professionals, and initiates change, driving improvements within the accounts payable team.
• Cultivates effective relationships, shares knowledge, and provides influence over accounts payable projects and peer groups, demonstrating understanding of industry best practices.
• Identifies, diagnoses, and recommends solutions independently, collaborates across disciplines, and demonstrates advanced accounts payable project management skills, contributing to company performance and goals.

Education:
• Bachelor's Degree in Accounting, Finance or any other related discipline and/or commensurate work experience is required.

Experience:
• 3 - 5 years of relevant experience, preferably in areas such as Accounts Payable, Payment Processing, Compliance and Reporting or a related field. Industry experience is preferred.

Certifications:
• Certified Accounts Payable Professional (CAPP) (preferred)
• Certified Public Accountant (CPA) (preferred)

Competencies:
• Stakeholder Relationships
• Oral & Written Communication
• Results Oriented
• Active Learning
• Digital Literacy
• Business Acumen
• Innovation

Skills:
• Accounts Payable
• Accounting
• Invoice Reconciliation
• Account Reconciliations
• Financial Reporting Standards (FRS)
• Bookkeeping
• General Ledger (GL)
• Generally Accepted Accounting Principles (GAAP)
• Monthly Close Process
• Data Analysis & Reporting
• Business Process Improvements
• Digital Accounting and Invoicing Systems
• Documentation Procedures

Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

For more information on Equal Employment Opportunity, please follow these links:
EEO is the Law
EEO is the Law Supplement
Pay Transparency Provision