Senior Administrative Specialist III (Travel &Training Coordinator)

Description

Overview

Tanaq Management Services (TMS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TMS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking a Senior Administrative Specialist III (TTC) to support our federal government client. The Senior Administrative Specialist III will serve as a professional travel and training coordinator (TTC). All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.

This role will report to work onsite at the client's location in Atlanta, Georgia. Work hours are 9:00 am to 5:00 pm. All telework arrangements shall be subject to Government approval and may be modified or revoked at any time based on operational requirements. This position is contingent upon contract award.

Responsibilities

• Prepare, review, and process domestic and international travel authorizations in accordance with applicable CDC policies and federal travel regulations.
• Complete and submit travel vouchers and related reimbursement documentation within CDC-required timelines and procedures.
• Maintain travel projections, budgets, and cost-tracking spreadsheets to support
• planning, reporting, and resource management activities.
• Coordinate and submit conference attendance requests and support
• documentation to designated points of contact for review and approval.
• Prepare, submit, and track employee training requests and coordinate required approvals within CDC training and administrative systems.
• Assist personnel with travel-and training-related inquiries and ensure supporting documentation is accurate, complete, and properly maintained.
• Coordinate executive calendars and schedules.
• Facilitate VIP visits and leadership engagements.
• Serve as liaison with CDC offices and external partners.

Requirements

Required Skills and Experience

• Prior experience working at federal agency such as the CDC required.
• Minimum of 3-5 years of experience supporting senior executives.
• Executive calendar and schedule management.
• Records and file management.
• Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
• Prior experience process time and attendance in the TASNet system.
• Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
• Prepare executive communications, reports, briefings, and administrative documentation.
• Prior experience supporting senior federal leadership offices.
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Education and Training

• Bachelor’s degree plus 3-5 years of executive level assistance experience; 6–8 years of experience in lieu of Bachelor’s degree may be considered.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• May need to lift up to 25 pounds occasionally.

Who We Are

Tanaq Management Services (TMS) is a public health contractor, certified 8(a) business, owned by St. George Tanaq Corporation, an Alaska Native Corporation (ANC). We listen to our stakeholders and leverage our science, technology, communication, and program expertise to understand and provide feedback as we develop solutions.

Our Commitment to Non-Discrimination

Tanaq is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.

If you are an individual with a disability and need assistance completing any part of the application process, please email [email protected] to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

Notice on Candidate AI Usage

Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at [email protected].