Customer Order Specialist

Overview

Who we are:

Dendreon is making the battle against cancer personal. Our flagship product PROVENGE® (sipuleucel-T), was the first FDA approved immunotherapy for the treatment of metastatic castrate resistant prostate cancer and is made from the patient's own immune cells.

 

If you are looking to positively impact the lives of patients, we want you to join our team. We have Immunotherapy Manufacturing Facilities located in Seal Beal, CA and Union City, GA. A sizeable Research & Development group based out of Seattle, WA, and a highly skilled Commercial team countrywide.

 

Core Values:

• Put Patients First. Every day is a new opportunity to improve the lives of patients living with cancer
• Act with Integrity. Be honest, transparent, and committed to doing what’s right in every situation.
• Build Trust. Building trust takes time. Engage teammates, be candid and transparent. Over communicate and seek feedback.
• Raise the Bar. Harness continuous improvement, foster innovation and elevate our people.
• Drive Results. Be accountable and execute – we win together when everyone performs.

Your Role:  

The Customer Order Specialist is responsible for processing the receipt of Dendreon enrollment forms, managing order information, responding to inquiries, and triaging issues for resolution according to organization and operational objectives. The ideal candidate is someone with a strong customer support background,  data management skills, and a desire to work in a dynamic and fast-paced customer service environment. Ability to manage customer relationships and communicate with internal teams is important to be successful in this role. An eye for detail and ability to understand how operational systems work is highly recommended.

 

Responsibilities

Your Work:

• Manage customer relationships and support customer order processes, policies, and procedures.
• Process patient enrollment forms, enter accurate data into proprietary systems by maintain data integrity with 100% accuracy.
• Ensure confidentiality when handling patient data to comply with Patient Data Privacy Policy.
• Manage order information in ERP system; process credits/debits and pricing updates.
• Obtain accurate order information, initiate investigations to gather missing information, and escalate issues as necessary to ensure timely resolution.
• Manage the Account Set-up (Dendreon System Ready-DSR) process and serve as point of contact for GPOs, Distributors. And commercial partners to establish and maintain active accounts to support billing.
• Supports Finance on customer chargebacks, administrative fees, and rebates
• Work cross functionally with internal and external partners to resolve inquiries.
• Prepare and distribute accurate reports, identify data discrepancies, coordinate corrections with appropriate departments, and conduct monthly reconciliations.
• Support the onboarding and training of new sales reps for Salesforce.com technical training and the DSR process.
• Maintain and audit the Public Health Service (PHS)/340B eligibility tracking process in SFDC to ensure hospital accounts receive correct pricing.
• Successfully manage customer service calls while following communication scripts.
• Recommend opportunities for process improvement
• Develop collaborative and cooperative working relationships, be a valued team contributor, and model Dendreon’s corporate values.
• Other duties as assigned.

Qualifications

Education Requirements:

• Bachelor Degree or equivalent

Job Requirements:

• Typically 3-5 years related experience in a customer service role or similar
• In-depth knowledge of customer service principles and practices
• In-depth knowledge of customer service software, databases and CRM tools
• Able to coordinate varied and complex demands from a diverse customer base, with the ability to prioritize
• Able to work collaboratively across all parts of the organization and build strong internal relationships
• Have a strong attention to detail, the important to follow processes and awareness of the importance of accuracy
• Able to communicate knowledge and ideas clearly, concisely, and effectively; communicates well across all levels of the organization to facilitate progress and share information
• Strong organizational, analytical, and problem solving skills and ability to decipher relevant business data

Working Conditions and Physical Requirements:

• Ability to sit or stand for extended periods of time 
• Finger dexterity sufficient to use a computer and to complete paperwork activities
• Vision sufficient to use a computer, to read written materials and to complete paperwork activities;
• Hearing sufficient to communicate with individuals by telephone and in person
• May be required to work alternate shifts
• Job is performed in a normal office environment