Admin Assistant

As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail.

Key Responsibilities

• Payroll & Timesheet Support: Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations.

• Accounts Payable & Financial Admin: Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner.

• Travel & Transport Logistics: Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members.

• Fleet & Fuel Card Management: Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team.

• General Office Support: Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records.

• Process Improvement: Proactively identify opportunities to streamline data entry, accounting support, and office workflows.

Requirements & Qualifications

• Experience: 1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting.

• Tech Proficiency: Intermediate-to-advanced skills in MS Excel and Google Sheets, with a proven track record of accurate data entry.

• Financial Aptitude: Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries.

• Reliable Transportation: Must have your own reliable personal vehicle/transportation to commute to the office location.

• Adaptability: Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment.

• Experience handling high-volume hotel and flight bookings for operational teams is an asset.

• Professional verbal and written communication skills with a comfortable, professional phone presence.

• Business Administration diploma, certificate, or equivalent combination of education and experience is an asset.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.