Agency

Adult Correction

Division

COO - Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

60065819

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting directly to the Administrative Officer I, this position provides administrative support to a multi-custody male correctional facility by performing Human Resources duties, such as Personnel Action Requests. Other job responsibilities of this position include, but are not limited to, the following:

1. Answering telephones, directing phone calls, and taking and delivering messages to staff.

2. Serving as the point of contact for facility Worker's Compensation claims which includes completing & submitting all Logs/Summaries.

3. Possessing knowledge of Leave of Absence (LOA) actions, Family Medical Leave (FML), and the separations process.

4. Acting as benefits liaison for New Hires and during Open Enrollment.

5. Acting as expert regarding the hiring process.

6. Keying employee actions into FIORI and following through to completion of each action.

7. Utilizing the FIORI system to administer all areas of time and leave management.

8. Correcting time entries on an as needed basis.

9. Troubleshooting leave or pay problems which pertain to negative leave balances or payroll discrepancies.

10. Overseeing the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp.

11. Managing the adverse weather leave liabilities.

12. Providing information to employees on policies surrounding time and leave management.

13. Providing information to employees on all benefits related to employment.

14. Working with employees in preparation for retirement.

Knowledge Skills and Abilities/Management Preferences

Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:

Management Preferences

• Documented working knowledge of word processing or spreadsheet programs.

Compensation and Benefits

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options

• Retirement Plans

• NCFlex Supplemental Benefits

• Paid Vacation, Sick, and Community Service Leave

• Paid Parental Leave

Visit the State Benefits website for additional information.

Salary Range: $39,244 - $68,679

This posting will close at 11:59 p.m. the night BEFORE the end date listed above.

This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.

About Central Prison: 

Central Prison in Raleigh, NC has been in continuous service since 1884. It serves as the admission point into prison for adult male felons sentenced to 20 years or more and is the main medical and mental health center for male offenders. It also houses special populations, including death row and safe-keepers. 

While security requires that certain offenders remain in their cells, there are more than 260 offender job assignments that include working in the kitchen, laundry or canteen. Offenders also work as barbers, janitors and clerks. Offenders can attend substance abuse group therapy meetings, Bible studies or worship services.

Supplemental Application Information

Application Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)

• Full work experience details

• Certificates and licenses, if applicable

• Education must be from appropriately accredited institutions.

• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

• Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Criminal Justice Certified Positions

If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification. ALL applicants must:

• Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)

• Pass a criminal background check

• Produce a negative drug screening result

• Successfully complete medical and psychological evaluations

• Possess a valid driver’s license

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Contact Information

If there are any questions about this posting other than your application status, please contact Celeste Robinson at [email protected] or by phone at 919-582-6116. (Email is preferred and more efficient.)

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High School diploma or General Educational Development (GED) certificate AND two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Celeste Renee Robinson

Email:

[email protected]