- Salary
- $20 – $29
- Location
- 111 Sewall St, Cross Office Building, United States of America
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- Workday
Description
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Department of Education
Commissioner’s Office / Operations / Procurement
Opening Date: September 16, 2026
Closing Date: September 30, 2026
Grade: 19 / Administrative
Job Class Code: 6550
Salary: $20.23 - $29.14 / Hourly
Position Number: 014001391
Position Type: Full-Time
Location: Augusta
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
PURPOSE:
The primary purpose of this position is to assist the Director of Procurement with procurement procedures department wide and records management. This position requires in-depth knowledge of procurement processes including invoicing processing requirements and to will ensure that contracts are error-free, entered into AdvantageME, and approved. This position will also be responsible for administrative work from the Chief of Operations and the Director of Finance. It will be responsible for some tasks assigned by School Finance and Operations along with other offices on an as needed basis.
KNOWLEDGE, ABILITIES, AND SKILLS:
- Knowledge of the principles of organization. Knowledge of the principles of office management.
- Knowledge of accounting principles and practices.
- Knowledge of State of Maine invoicing and procurement requirements and processes
- Experience in the use of AdvantageME and the State of Maine policies & procedures for contractual services.
- Knowledge of federal grant procedures.
- Ability to compose, review, and edit complex and/or technical business correspondence.
- Ability to use discretion and judgment in dispensing information.
- Knowledge of budgetary procedures.
- Ability to initiate, coordinate, implement, and evaluate administrative activities.
- Ability to analyze solutions, reach logical conclusions, and make sound recommendations.
- Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.
- Ability to understand and promote management goals as they affect day-to-day and long term operations.
- Ability to effectively plan and adjust work operations to meet planned and unexpected change.
- Ability to review documents for completeness
- Ability to track and monitor agreements and invoices
- Ability to effectively represent the organization at internal and external meetings.
MINIMUM QUALIFICATIONS
Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.
APPLICATION INSTRUCTIONS:
Please submit a cover letter along with a current resume.
In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION: For more information or questions specific to the position, please contact [email protected]
The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.06.% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application, please download and print one HERE
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
