- Location
- Johannesburg - Adcorp Place, South Africa
- Type
- Full-time
- Department
- Finance
- Closing date
- Today
- Source
- Workday
Description
Position:
Payroll AdministratorJob Description:
The Payroll Administrator position is responsible for the input, validation, calculation and general payroll administration of all personnel data in the payroll system. Main responsibility is to collaborate with stakeholders to prepare and run of payrolls. This includes processing of payroll components: Earnings, Company Contributions, Deductions and Fringe benefits; in line with statutory and regulatory requirements.Location:
Johannesburg - Adcorp PlaceContract Type:
PermanentMinimum Requirements:
Primary RESPONSIBILTIES
- Prepare the payroll input including Hours worked, Overtime, benefit deductions, and subsistence or other ad hoc settlements
- Upload Batch transactions in payroll and balance input to payroll reconciliation report
- Request and Manage Directive and IT 88 Process in the payroll, record changes
- Liaise with HR Department on New Starters and Terminations to ensure correct and timeous processing and final settlements for terminations
- Liaise with HR Admin teams in regions to ensure input is correctly processed and obtain sign off from regional administration team
- Prepare ESS claims report and check against the payroll reconciliation report
- Control Unpaid Leave input from ESS to payslip transactions/ payroll reconciliation report
- Prepare Audit check on the payroll system validating all the changes made to the outcome in the Staff data and Reconciliation report
- Prepare the validation reports to control and validate the variances to the input instructions
- Prepare the Journals and balance to the payroll reconciliation report
- Prepare final reports of earnings, taxes and deductions
- Prepare the leave balancing report and validate accruals, liabilities to the payroll reconciliation report
- Ensure changes registered in HR & Operational systems are reflected in finance systems e.g. new hires and terminations.
- Ensures the accuracy of all data related to payroll tax on the system complies to tax regulations and legislation.
- Resolve payroll tax related issues and be able to explain taxation calculations
- Prepare statutory payments for payment after balancing and management sign off –
- Ensure all tax payments, fillings and reconciliations are completed in a timely manner
- Ensure check and controls for ETI is in place and balanced monthly with emp201 submissions
- Generate annual tax submission file and be able to do YTD corrections with guidance of Payroll Manager
- Generate COID submission and balancing annually for payment and invoicing to compliance team
- Conduct third party payroll tax audits (External/ Internal/ SARS).
- Escalate potential payroll issues.
- Collaborate with Compliance team and participate in periodic reviews of all payrolls to ensure compliance.
- Participate in payroll tax audits and provide correct and updated payroll data.
- Deal with general workflow and payslip enquiries and own the payroll life cycle from start to end
- Maintain monthly check list and sign off duties of completion for audit purposes
- Follow Standard Operating procedures and take initiative to update and maintain own SOP’s as and when processes change
- Collaborate with Finance and handle all payroll journal enquiries
Additional Requirements:
NA
Roles and Responsibilities:
Drag and drop all timesheets received into AdscanHas a good understanding of the company IT systems that enable the payroll hub environment.Has a basic understanding of the company reporting structures.Has an understanding of company policies and procedures.Through a consultative approach, develop an in depth understanding of the clients’ business and workforce requirements, and strategise with clientsDeliver bespoke client solutions that successfully impact on profitability, client retention “stickiness” and optimise service delivery.Create individual and team ownership for decisions, plans and strategies by collaborating with team members and empowering them to accept responsibility and demonstrate initiative; move team members to action by translating the vision and values into day to day activities; challenge behaviour within the company that violates the vision and values.Align with and integrate business human capital policies, strategies and practices into portfolio with an emphasis on the achievement of strategic business objectives (staff performance), building own and team capability and future skills (including career and succession) as well as remuneration and recognitionProactively communicates and builds relationships with internal stakeholders (i.e. relevant Account Manager)Displays a practical working knowledge of the assignee payroll system (currently AX) to access and extract data from a range of different assignee files.Is computer literate and able to use the following software applications to prepare word documents and spreadsheets : MS Office/ MS Word/ ExcelEnsure that any calls received are answered within 3 ringsEnsure the accurate tracking of all daily/weekly/monthly activityCertificate of serviceEmployment confirmationUIF documentationEnsure the prompt completion and distribution of payroll administration, including:Ensure that all payroll queries are actioned within the prescribed turnaround time.Ensure timeous scanning/correction of missing timesheets and advise your team leader once resolvedEnsure that checking is done between Ax and sbimage to ensure the data integrity of the document reference numberEnsure that all timesheets on Adscan are accepted and exported to sbimage after posting on AxReversalsAdvances for non-paymentCapture errorsEnsure that changes received are tracked , including:Post time-sheets within required deadlinesSend pre-extract to Account Managers for validation and contact relevant Account Managers to confirm any errorsEnsure that timesheets are captured accurately and within the prescribed deadlines and that any queries are clarified with the relevant Account ManagerView timesheet on one screen and capture on second screenElectronically barcode relevant timesheets before capturingAdditional job profiles:
Skills
Compliance
