Administrative Assistant

Description

 Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference.

Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.

If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we’d love to meet you.

What You’ll Do

Administrative Support

• Process customer SPIFFs and support expense/reporting activities.
• Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. 
• Assist senior management with administrative tasks, reporting, and special projects. 
• Order food for office lunches, meetings, and special events. 
• Maintain and update CRM contact records. 
• Help with monthly commission calculations and distribute reports. 
• Serve as liaison between Jaeckle Distributors and our HR support partner. 
• Support workflow for coupon applications used by field sales and customers.
   

Marketing Material & Workroom Support

• Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
• Distribute brochures and hard-copy materials to field sales.
• Pick and prepare labels for field sales as requested.
• Assemble and distribute new customer welcome packets.
• Order paper, office supplies, and conference room beverages for the Madison office.

Requirements

What Makes You a Great Fit

• Strong proficiency in Microsoft Excel.
• Highly organized with excellent follow-through and attention to detail.
• Professional, reliable, and responsive.
• Ability to balance multiple priorities in a fast-paced environment.
• Team-oriented with a positive, people-focused approach.
• Able to maintain a high level of confidentiality.
   

Our Core Values

We’re looking for someone who naturally aligns with our culture and values:

Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value