Bookkeeper

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.
 

API Group is hiring a Bookkeeper to join our AP/AR team. This role will be responsible for the accurate and timely processing of vendor invoices and expense reimbursements across multiple entities. This role is part of a team that collectively supports multiple business entities and requires a high degree of attention to detail, responsiveness and discretion. 

Location: Sugar Land, TX

Type: Onsite, no remote or hybrid

Accounts Payable Processing:

• Review, code, and process vendor invoices in accordance with internal control policies and approval workflows.

• Three - way Matching.

• Identify, research and resolve any errors on invoices.

• Reconcile vendor statements and resolve discrepancies.

• Create intercompany billbacks and prepare Customer invoices.

• Perform cash deposit postings.

• Perform monthly bank reconciliation of the assigned bank accounts.

• Ensure timely and accurate payment of invoices via check, ACH, or wire.

• Establish and maintain vendor records, including W-9’s and payment instructions.

• Monitor AP email inbox and respond to internal and external inquiries on a timely basis.

• Create pdfs that include final invoice and payment documentation, save in AP folder on network, and upload into accounting software on a weekly basis.

• Assist with voiding checks and reissuing as needed.

• Serve as primary point of contact for vendors, maintaining professional and service-oriented relationships.

• Provide backup support for other AP employees when out of office.

• Assist with various ad-hoc requests and projects.

Skills Requirements:                    

• Bachelor’s degree in accounting or finance.

• High attention to detail and accuracy in data entry.

• Ability to identify discrepancies and resolve issues proactively.

• Outstanding organizational, administrative, and problem-solving skills.

• Ability to manage multiple deadlines in a fast-paced environment.

• Team player with positive attitude and willingness to help other employees as needed.

• Ability to establish and maintain good working relationships with vendors and internal teams.

• Experience in manufacturing business is preferred.

• Experience with accounting/ERP systems (e.g. Navision or Business Central 365) is a plus but not required.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

• Intermediate proficiency in Microsoft Excel preferred (e.g. VLOOKUP, pivot tables, etc.).

• Comfortable learning new systems and tools.