Assistant to the Asociate Executive Director of Clinical Science

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Job Posting Title:

Assistant to the Asociate Executive Director of Clinical Science

   

Position Type:

Professional / Unclassified

   

Department:

LSUPBRC ExD - Clinical Science (Juan Lertora (00057945))

   

Work Location:

LSU - Pennington Biomedical

   

Pay Grade:

Professional

   

Job Description:

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Assistant to the Associate Executive Director of Clinical Science.

The Assistant to the Associate Executive Director (AED) of Clinical Science provides high-level executive administrative and operational support to the Associate Executive Director's office. This position serves as a key administrative liaison for the AED, coordinating complex schedules, meetings, travel, communications, documentation, special projects, and departmental activities. The executive assistant works independently and exercises sound judgment, discretion, and confidentiality when managing sensitive information and competing priorities. The position also coordinates administrative activities associated with the NIDDK NORC grant and supports communication and collaboration among leadership, faculty, staff, internal departments, and external stakeholders.

This role requires exceptional organizational, communication, time-management, and problem-solving skills and the ability to anticipate needs, manage multiple priorities, and effectively support an executive-level leader in a complex clinical science and research environment.

 

Major Responsibilities

• Provide executive-level administrative and operational support to the Associate Executive Director (AED) of Clinical Science by coordinating daily priorities, managing administrative needs, exercising independent judgment, and ensuring timely follow-through on executive priorities and initiatives.

• Manage the AED's calendar, schedule, and travel, including prioritizing appointments and meetings, coordinating travel arrangements and itineraries, processing leave and expense reports, and managing other administrative requirements.

• Plan and coordinate meetings, events, and executive activities, including developing agendas, preparing materials and presentations, coordinating participants and logistics, documenting meetings, and tracking decisions, action items, and deadlines.

• Prepare and manage executive-level communications and documents, including reports, correspondence, presentations, briefing materials, and documents requiring review, approval, or signature; gather, organize, and summarize information as needed.

• Coordinate administrative and operational activities for the NORC grant, including serving as a liaison among NORC members and leadership; monitoring grant activities, funding, publications, timelines, and deliverables; coordinating committee and advisory board meetings; maintaining the NORC website; supporting Pilot & Feasibility programs; and coordinating annual progress reports and competitive renewal activities.

• Provide administrative and logistical support to Clinical Science departments reporting to the AED, including coordinating requests, facilitating communication, preparing materials, organizing meetings, and supporting departmental operations and initiatives.

• Coordinate special projects and strategic initiatives on behalf of the AED by researching and gathering information, monitoring progress, coordinating activities across departments, and preparing updates to support timely completion of objectives.

• Manage the day-to-day operations of the AED's office, including responding to inquiries, coordinating communications, maintaining confidential records, and serving as a professional point of contact for internal and external stakeholders.

• Perform other duties and special projects assigned in support of Clinical Science and organizational objectives. Occasional work outside normal business hours may be required to support executive schedules, events, and deadlines.

Required Qualifications

• Bachelor's degree in business administration, healthcare administration, public administration, communications, management, or a related field.*

• Five (5) years of progressively responsible experience providing executive-level administrative, program, or operational support in a complex organizational environment; an equivalent combination of education and experience may be considered.

• Three (3) years of experience supporting an executive, senior leader, director, physician, researcher, or comparable professional-level position.

• Two (2) years of experience coordinating complex projects, programs, grants, or organizational initiatives, including responsibility for timelines, documentation, deliverables, and follow-up.

• Two (2) years of experience coordinating executive-level meetings, conferences, events, or multi-stakeholder activities.

• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.

• Demonstrated proficiency in preparing and editing professional correspondence, reports, presentations, and other executive-level documents with a high degree of accuracy.

• Demonstrated ability to manage multiple concurrent priorities and deadlines while maintaining a high level of accuracy, organization, and confidentiality.

• Excellent written and verbal communication skills and the ability to interact effectively with individuals at all organizational levels, including executive leadership and external stakeholders.

• Ability to exercise independent judgment, maintain confidentiality, prioritize competing demands, and represent executive leadership in a professional manner.

• Ability to work occasional evenings or outside normal business hours to support executive activities, meetings, events, or time-sensitive deadlines.

*Pennington Biomedical is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but has significant experience within the major job responsibilities, we welcome their application.

Preferred Qualifications

• Experience in a clinical, healthcare, biomedical research, academic, or higher education environment.

• Experience providing administrative coordination for federal, state, foundation, or other sponsored research grants.

• Experience supporting senior leadership within a research, academic medical, or healthcare organization.

• Experience with enterprise systems used for scheduling, financial management, electronic document management, or project coordination.

​Pennington Biomedical Research Center seeks to recruit a highly productive workforce with a broad range of backgrounds and perspectives and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

   

Additional Job Description:

Competencies:

None

Special Instructions:

Interested candidates should include a resume and a list of three (3) professional references to the online application. Professional references should be the name, title, company, and contact information from past employers. Professional references should include current or previous supervisors and/or coworkers. Personal references should not be considered for the reference check process. We will respect the request that we not contact a current employer. However, we will need to contact a prior supervisor if such a request is made.

A letter of application/cover letter is recommended but not required. Official transcripts are required prior to hire and are not required at the time of application.

   

Posting Date:

August 28, 2026

   

Closing Date (Open Until Filled if No Date Specified):

September 28, 2026

  

Additional Position Information:

Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana. For more information, visit PBRC.

Questions regarding career opportunities at Pennington Biomedical should be sent to [email protected].

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

   

Essential Position (Y/N):

   

Pennington Biomedical Research Center/LSU is an Equal Opportunity Employer.

   

Contact Information:

Questions or concerns can be directed to PBRC Human Resources at 225-763-2776 or [email protected].