Project Specialist - Operations

Job Title

Project Specialist - Operations

Agency

Texas A&M University System Offices

Department

Texas A&M Fort Worth

Proposed Minimum Salary

Commensurate

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$4,617.67 - $6,541.66 per month commensurate with experience.

Job Description Summary:

Project Specialist III will provide operational support for Texas A&M-Fort Worth operations, events, and external relations. 

Responsibilities:
- Event Management: Assist in managing event services, including reservations, scheduling, planning, billing, and post-event evaluations. Support the development and oversight of unit budgets. This includes coordinating with various departments to ensure all logistical aspects of events are handled efficiently, while also evaluating their success and areas for improvement. 
- Collaboration: Work with other System member offices and agencies. Assist in building and maintaining strong working relationships across the Texas A&M University System. This involves regular communication and coordination with different offices. 
- Operational Support: Support the Texas A&M-Fort Worth Director of Operations with event and external relation procedure development. Monitor project timelines and communicate needs clearly. Recommend program, project, or process improvements. 
- External Relations: Assist in coordinating external relations and cultivating relationships with stakeholders of Texas A&M-Fort Worth. Engage with key stakeholders to foster support and collaboration. This involves organizing meetings, preparing briefing materials, and ensuring that stakeholder interactions are productive and aligned with the institution's strategic goals. Works closely with the Texas A&M Foundation and the Fort Worth-Tarrant County Innovation Partnership. 
- Stakeholder Management: Support the management of relationships with strategic groups and constituencies. Brief staff in advance of priority engagements and attend engagements to offer on-site support. This includes preparing detailed briefings, managing logistics for engagements, and providing support. 
- Other duties as assigned. 

Education and Experience:
- Bachelor’s Degree or equivalent combination of education and experience.
- Three years of related experience.

Knowledge, Skills and Abilities:
- Excellent problem-solving skills.

- Strong written and verbal communication skills.

- Proven ability to provide strategic communications guidance and counsel to senior level administrators.

- Ability to collaborate successfully with internal and external teams.

- Ability to work independently and proactively.

- Attention to detail and follow through skills.

- Ability to multi-task and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.