Household Manager & Family Assistant (with Meal Prep)

Job Title: Household Manager & Family Assistant (with Meal Prep)

Location: Westford, MA 01886

Employment Type: Part time, 20-25 hours per week

Schedule: Monday–Thursday, midday to early evening (1:00 PM – 6:00 PM), Date Night coverage 2x monthly, occasional early morning support

Compensation: $30–32 per hour (flexible based on experience)

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation (mileage reimbursed if using personal vehicle)
• CPR certification (or willingness to obtain)
• General vaccinations

About Our Family

We are an active, busy family with four kids, each with their own schedules for school and extracurricular activities. Our kids range in age from 9 to 4, with distinct interests and personalities that keep us on our toes. Our home is full of energy, love, and laughter, and while we keep a structured routine to manage our busy days, we value flexibility and teamwork. We are looking for someone who can step into this dynamic environment and help us juggle the daily tasks with ease.

Ideally, you are someone who can manage the chaos with calm, help anticipate the next need, and keep everything running smoothly with a smile, whether it’s laundry, meal prep, or getting the kids to their activities on time. While things are often fast-paced, there’s always room for fun, creativity, and a little bit of silliness. We want someone who will not only help us keep up with the everyday tasks but who will bring their own positive energy and warm presence to the family. If you're someone who enjoys being part of a supportive, collaborative family environment and thrives in a flexible, dynamic setting, you’ll fit right in.

Who You Are / What We’re Looking For

We’re looking for someone who can roll with the punches, whether that means meal prepping and packing lunches, or supporting our busy afternoons with driving and activity logistics. You’ll have a strong grasp on the day’s flow, the small details that matter (like making sure each child’s activity bag has the right gear—from the outfit they need to equipment and all that comes from truly knowing the family’s rhythm) and you’ll handle it all with a sense of ownership and responsibility. You’re the kind of person who doesn’t need to be micromanaged; you anticipate the next thing to do and take pride in getting it done.

You’re calm, kind, and patient with our kids, always knowing how to keep things lighthearted and moving forward. You’ll bring warmth and positivity, whether you’re helping them with homework, getting them to the next task, or just being present for some downtime. You know how to read the room and adjust your energy based on what the family needs—sometimes it's go-time, and sometimes it's time to chill.

With a strong sense of organization, you’re detail-oriented and punctual, making sure that the behind the scenes tasks and schedules are kept on track. You’re flexible and adaptable, always ready to pivot when plans change, and you approach feedback with openness and resilience. If you’re someone who thrives in a fast-paced environment, has a growth mindset, and takes pride in keeping things running smoothly, you’ll be the perfect fit for our team. We need someone we can truly count on to keep things running smoothly and also brings an orderly yet easygoing vibe to our home.

Key Responsibilities

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for adults and kids
• Pack school lunches (4-5x weekly)
• Occasionally pack lunches for parent (3-4x weekly)
• Batch-cook weekly meals (4x weekly)
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (egg allergy)
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Occasionally iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Light supervision, playtime, or back-up childcare, homework oversight
• Prep backpacks, clothing, and snacks for school
• Help with child-related laundry or errands
• Date night coverage 2x monthly

Household Management & Organization

• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain household organization systems (closets, storage, pantry, toys)
• Awareness of household schedules and calendars (google calendar, hearth)
• Conduct seasonal swaps (kids clothing)
• Prepare for family events, holidays, and guest stays
• Occasionally prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions (for kids)

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns

Pet Care

• Occasionally feed and walk dog
• Keep pet supplies stocked and organized

Vendor & Property Oversight

• Research and coordinate repairs, maintenance, and quotes
• Oversee outdoor spaces and seasonal maintenance needs

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Organize special projects: toy storage, seasonal decorations, gear rotation, pantry

Administrative & Personal Assistant Support

• Help with travel planning, scheduling, and logistics
• Kid paperwork and coordination
• Awareness of family calendars and reminders
• Handle basic budgeting or receipt tracking for expenses incurred as house manager
• Assist with coordination of events, appointments, and guest prep

How to Apply
Please submit a short intro letter, an updated resume, and 3 professional references with contact information.

This role requires a background check.

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