Administration Officer

FHI 360 is a nonprofit organization that works to improve health, education, and economic opportunity so people can live healthy lives. The EpiC project supports HIV programs, strengthens global health security, expands tuberculosis detection and treatment, improves maternal and child health, addresses malaria, and helps build strong health systems.

FHI 360 has supported the Ministry of Health in Laos for many years, including HIV programming through the LINKAGES and EpiC projects. The EpiC Laos team works with national and provincial partners to strengthen systems that prevent, detect, and respond to public health threats.

Position Summary

The Administration Officer will support the EpiC Laos Global Health Security team with day‑to‑day administrative and logistical tasks. The role helps organize meetings, trainings, travel, procurement, and office operations. This position ensures that the GHS technical team can carry out activities smoothly and on schedule. The Administration Officer also provides direct administrative support to the Project Director and senior staff.

Key Responsibilities

Administrative Support

• Support daily office operations for the GHS team.
• Maintain files, documents, schedules, and basic records.
• Prepare simple reports, letters, and meeting materials.
• Manage printing, scanning, and distribution of documents.
• Support planning and logistics for meetings, workshops, and trainings.

Travel and Logistics

• Arrange travel and prepare related documents.
• Support travel authorizations, expense forms, and trip reports.
• Assist with logistics for field visits and coordination with provincial partners.

Procurement and Office Support

• Review procurement requests for completeness.
• Request quotations and prepare basic procurement forms.
• Support purchase orders and follow‑up with vendors.
• Maintain inventories of office supplies and equipment.

Reception and Coordination

• Serve as a point of contact for visitors, partners, and staff.
• Answer routine questions and direct inquiries to the correct staff member.
• Support meeting scheduling and help resolve simple calendar conflicts.

Support to Project Director and Senior Staff

• Assist with scheduling, organizing, and preparing materials for meetings and events.
• Handle routine correspondence and maintain confidentiality.
• Provide simple administrative support as requested.

Other Duties

• Assist with internal updates, formatting documents, simple presentations, and data entry.
• Respond to general requests for administrative assistance.
• Perform other duties as assigned.

Required Qualifications

• Associate degree in business administration or related field.
• Bachelor’s degree preferred.
• At least six years of administrative experience, including at least three years supporting a health project.
• Experience with United States Government supported programs is desirable.
• Familiarity with the Laos public health sector or nongovernmental organizations is an advantage.
• Proficiency in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• English proficiency is preferred.

Additional Information

This job description outlines the main duties of the position. It does not limit tasks that may be assigned. Management may revise the description at any time.

FHI 360 offers competitive compensation and a comprehensive benefits package. To view all open positions, please visit the FHI 360 Career Center.

The expected hiring salary range for this role is  indexed at USD 7,600 - 9,500 for annual  basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay,  and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email [email protected].

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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