Administrative Assistant

Summary of Duties & Responsibilities:

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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

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• Organize and schedule appointments
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Create customer invoices, apply customer payments in quickbooks and file customer paperwork
• Enter Vendor invoices and filing of Vendor paperwork.
• Scans receipts into quickbooks
• Calculates employee hours for management
• Update and maintain spreadsheets
• Manages and creates company social media content
• Researches and prepares reports for management
• Assist management as needed

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Knowledge, Skills, and Abilities:
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• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Must be able to speak Spanish.

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Experience:

• High School degree
• Experience with quickbooks a plus.

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Helotes Ready Mix offers a full-time position with Health benefits, competitive pay and supplemental insurance.
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Helotes Ready Mix is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
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