Administrative Assistant

Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: ex: Monday – Friday 8am – 5pm / 40 hours per week

Reports to: Supervisor Title

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan 
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Assistant serves as the first point of contact for all visitors to the parish office.  Responsible for facilitating the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities:

• Welcome and greet visitors; provide a warm and helpful presence; answer and route phone calls appropriately, screening when necessary
• Maintain parish family directory; issue welcome letters and token gifts to new parishioners and donors
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed
• Handle Mass Intentions by scheduling the date, handling donation and adding to the bulletin
• Receive money from parish ministries for deposit; handle cash, check and credit payment transactions and provide receipts
• Coordinate logistics of staff events (team building, luncheon, yearly retreat)
• Set up leadership meetings (pastoral & finance council, safety & building committee, etc)
• Maintains parish calendar of events; point of contract for facilities scheduling; coordinate Sunday church foyer activities   (fundraisers, event registrations, etc)
• Maintains office supplies and coordinates maintenance of office equipment
• Assist with social media tasks, including content creation, scheduling posts and monitoring messages on parish social media platforms
• Assist in the coordination of parish fundraisers (festival, bingos, raffles, etc)
• Assist Business Manager with the implementation of Archdiocesan Projects and Safe Environment regulations.
• Serve as editor for weekly parish bulletin, flocknote messages and social media
• Edit and publish campus information boards, screens and marquee
• Donor management; ensure all donations are accurately credited to donors; complete thank you letters and tax return letters
• Performs other duties as assigned. 

Requirements

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associate’s degree preferred

Experience:

• At least four (4) years’ experience of working in an administrative role providing direct support 
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills: 

• Experience with computer software and Microsoft Office Applications; 
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem-solving skills;
• Proficiency with Canva, preferred.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.