Administrative Assistant

Job SummaryMarshall Hydrothermal is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, professional, and able to handle multiple tasks such as scheduling, document preparation, customer communication, and general office support. Key ResponsibilitiesAnswer phone calls, emails, and general inquiries in a professional mannerSchedule appointments, meetings, and coordinate calendarsPrepare, organize, and maintain company records, files, and reportsAssist with data entry, invoicing, and basic billing supportSupport purchasing, order tracking, and vendor communicationMaintain office supplies and coordinate restocking when neededAssist project teams with paperwork, forms, and documentationHelp coordinate internal communication between departmentsPerform general clerical duties (copying, scanning, printing, filing) QualificationsHigh school diploma or GED required (Associate degree is a plus)1+ year of administrative or office support experience preferredStrong communication skills (written and verbal)Strong organization and time-management skillsBasic knowledge of Microsoft Office (Word, Excel, Outlook) or Google WorkspaceAbility to work independently and maintain confidentialityComfortable handling multiple tasks in a fast-paced environment Preferred SkillsExperience with invoicing, scheduling tools, or CRM softwareCustomer service experienceFamiliarity with office operations in industrial, engineering, or service-based businessesWork EnvironmentOffice-based with occasional support for field or project teamsStandard business hours with potential flexibility based on workload BenefitsCompetitive pay based on experiencePaid time off (PTO)Training and growth opportunities About UsUsing our patented technology, we generate sustainable utility scale electricity, mine the ocean, and create vast quantities of clean water from deep-ocean hydrothermal vents.  Marshall Hydrothermal is an equal opportunity Employer.