Procurement Manager

Description

Make an Impact Behind Every Patient Experience

The Procurement Manager plays a critical role in ensuring our healthcare organization has the supplies, equipment, and resources needed to deliver exceptional patient care. This position leads the organization’s procurement strategy, builds strong and strategic vendor partnerships, negotiates competitive pricing, and ensures the right products are available at the right time and at the right cost.

The Procurement Manager will drive efficiencies across the supply chain, identify opportunities for cost savings, strengthen purchasing processes, and develop company-wide procurement policies and procedures. This role partners closely with Finance, clinical teams, operations, and vendors to balance quality, availability, service, and financial stewardship.

The ideal candidate is a strategic thinker and hands-on leader who understands that efficient healthcare procurement is more than purchasing—it is about supporting our teams, protecting resources, and ultimately helping us provide outstanding care to our patients.

Essential Duties & Responsibilities

Strategic Procurement & Vendor Management

• Lead the organization’s procurement strategy to ensure the availability of high-quality supplies, equipment, materials, and services needed to support patient care and daily operations.
• Build and maintain strong, strategic relationships with suppliers and vendors while serving as a key point of contact for pricing, service, availability, and performance.
• Negotiate contracts, pricing, volume discounts, rebates, and other purchasing agreements to maximize organizational value and reduce costs.
• Monitor vendor performance and proactively address service concerns, supply shortages, product changes, and disruptions.
• Anticipate changes in organizational and clinical demand and develop proactive solutions to minimize supply chain disruptions.
• Evaluate purchasing opportunities and market trends to identify new products, vendors, technologies, and cost-saving opportunities.
• Develop and maintain company-wide procurement policies, procedures, and best practices that promote consistency, accountability, efficiency, and cost control.

Procurement Operations & Financial Stewardship

• Daily oversight of Procurement software platform to ensure orders are properly placed, received, assigned to appropriate cost center. Software platforms include Envi, Advantien, and Intacct.
• Oversee daily procurement and purchasing operations, ensuring materials and services meet organizational requirements for quality, volume, availability, and pricing.
• Partner closely with the Director of Finance to establish and manage supply budgets and ensure purchasing decisions align with organizational financial goals.
• Partner closely with internal departments to order supplies, provide invoices, provide inventory management, and physical counts of inventory as needed. 
• As needed, develop SOP and train on ordering process
• Onboard new vendors into Procurement system software
• Update pricing changes as needed
• Monitor purchasing activity and spending to identify trends, opportunities, and areas for improvement.
• Develop and maintain routine reporting that demonstrates procurement performance, operational efficiencies, cost savings, vendor performance, and other key metrics.
• Lead efforts to centralize and streamline supply ordering through the procurement team to improve efficiency and leverage organizational purchasing volume.
• Identify and implement opportunities to reduce costs through vendor negotiations, volume purchasing, standardization, rebate programs, and other strategic initiatives.
• Conduct audits and maintain appropriate documentation to ensure procurement activities, purchasing practices, and recordkeeping comply with applicable healthcare, industry, and governmental requirements.

Inventory & Supply Chain Management

• Provide strategic oversight of inventory control, shipping and receiving, and materials storage.
• Ensure appropriate inventory levels are maintained to support uninterrupted patient care and timely delivery of supplies to clinical departments.
• Oversee the accuracy and integrity of the perpetual inventory system.
• Establish effective inventory management practices that minimize waste, excess inventory, shortages, and unnecessary expenses.
• Partner with vendors and internal teams to coordinate timely delivery of supplies, materials, equipment, and other purchased goods. Ensure appropriate storage, organization, security, and handling of purchased supplies and materials.
• Oversee shipping and receiving processes related to purchased supplies, equipment, parts, and finished goods.
• Maintain, research, and coordinate the appropriate response to consumable and supply recalls, ensuring affected products are identified and addressed promptly.
• Identify opportunities to improve inventory visibility, ordering processes, standardization, and supply chain reliability.

Team Leadership & Development

Lead and Develop the Procurement Team

• Participate in the recruiting, interviewing, hiring, and onboarding of procurement team members.
• Establish clear expectations and accountability for performance, service, accuracy, and productivity.
• Direct daily departmental workflow, staffing, priorities, and schedules to ensure procurement operations run efficiently and effectively.
• Foster a collaborative, service-focused team environment that supports clinical and operational departments.
• Provide coaching, mentoring, and ongoing professional development to procurement team members.
• Conduct timely, constructive performance evaluations and address performance concerns appropriately.
• Promote a culture of continuous improvement, accountability, teamwork, and exceptional internal customer service.

Materials & Purchasing Leadership

Provide leadership and direction to Materials Leads and organizational purchasers to ensure:

• Inventory levels support patient care and organizational needs without unnecessary overstock or waste.
• Purchasing and inventory records remain accurate and current.
• Vendor deliveries are coordinated effectively and meet operational timelines.
• Purchased supplies and materials are appropriately received, stored, tracked, and distributed.
• Shipping and receiving processes are accurate, timely, and well documented.
• Supply recalls are researched, communicated, and managed promptly and appropriately.
• Procurement practices consistently support quality patient care, operational excellence, and responsible use of organizational resources.

Other:

· Proficient with Microsoft software platforms such as Excel, Word, and PowerPoint. 

· Experience with Envi, Advantien, and Intacct or similar software systems.

Requirements

Education:

High School Diploma or Equivalent: Required

Bachelors Healthcare Administration, Business, Accounting, or other related area: Preferred

Experience: 

Procurement / supply chain: Three Years Required

Management: Preferred

Physical Requirements:

Seeing - Must be able to read reports and use a computer - Constant

Hearing - Must be able to hear well enough to communicate with patients, physicians, administrative staff, insurance companies, and co-workers - Constant

Speaking- Must be able to verbally communicate with patients, physicians, administrative staff, insurance companies, and co-workers - Constant

Grasping - Must be able to write and type - Constant

Standing - Occasionally

Sitting - Frequently

Weight Demands:

Lifting - Must be able to lift 20 pounds or less - Occasionally

Working Conditions:

Environmental Hazards

• The fast paced environment may lead to increased levels of personal stress and demand high mental acuity.

Physical Hazards

• Physical harm is possible when performing physical requirements, as listed above.
• Exposure to communicable disease, bodily fluids, and/or toxic substances is possible and can be physically harmful.

Unique Work Schedule/Travel

• May be required to work after hours, on weekends, or holidays.
• May be required to provide services outside the clinical setting (i.e. at University or High School athletic events), or travel to offices throughout the state.

Premier Bone & Joint Centers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. 

Employee Statement of Understanding:

I have read and understand the job description for my position. I am able to perform all of the essential functions of this position.

I agree to comply with the corporate compliance policy and all laws, rules, regulations and standards of conduct related to my position. As an employee, I understand my duty to report any suspected violations of the law or the standards of conduct to my immediate supervisor.

As an employee, I will strive to uphold the mission and vision of the organization. All employees are required to adhere to the values in all their interactions with patients, customers, and fellow employees.

Note: This description is intended to describe the general job duties and employment requirements for adequate job performance, and should not be interpreted as an exhaustive report. Additional duties and responsibilities may be assigned at the discretion of the employees’ supervisor.