Manager, Finance Operations

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Pay Rate

Job Description

Allied Universal® is hiring a Manager, Finance Operations. The Manager, Finance Operations manages all activities that are required for the production of contractually valid and accurate invoices to customers identified within the client's portfolio.

 

RESPONSIBILITIES:

• Lead the invoice development and distribution process
• Build financial plans for events and special requests to support both Allied Universal and the client
• Provide subject matter expertise toward development of streamlined invoice production processes
• Track and process invoices for all Allied Universal services, reconcile final bills, and oversee budget workups and recaps as well as track all in Ariba as needed for accuracy and payment
• Manage global budget for the client’s multiple programs under the Corporate Security Business Unit
• Serve as finance lead on the contract for assigned business units, including compiling, and analyzing all financial information
• Manage field level personnel activities in assuring timely invoice delivery to customers with attachment requirements
• Complete budgetary forecasting based on previous year financial information and future projections to assist with contract negotiations by the senior Allied Universal Leadership team and the Client
• Create, review, revise and maintain quarterly Statements of Work for the client’s business unit
• Review service requests and invoice requirements and assure they are in compliance with the contract and current Allied Universal standard
• Implement the day-to-day functions of the Billing and Financial Compliance for the Allied Universal account/Client’s Corporate Security Department
• Oversee and streamline billing and collections processes
• Plan and implement quality assurance for all processes
• Special program/billing planning and implementation
• Develop and utilize computer reports and output
• Assure compliance specialized billing requirements
• Customer and account management liaison for billing dispute resolution
• Customer Care request resolution
• Escalate client issues to account leadership when necessary for dispute resolution
• Assist in preparation and analysis of annual budgets and long-range financial plans/projections
• Provide assistance to senior level Allied Universal Leadership and Client
• Enter and maintain client’s Statements of Work within Allied Universal Salesforce for legal review/signature
• Review, track, and process global PR requests ensuring purchases are within budget
• Maintain quarterly variance for multiple business functions within Allied Universal
• Review and verify accuracy of financial and contract paperwork and processes
• Create budget templates and serve as point of contact for questions and exceptions
• Maintain accounts and follow up to verify and close invoices and collect fees
• Follow company policies to process payments, approve money transfers, keep financial statements, and approve purchase order requisitions

QUALIFICATIONS (MUST HAVE):

• Bachelor’s degree in Accounting, Finance, Business Management or related field of study
• Minimum of five (5) years of experience managing a centralized billing function
• Work experience to include demonstration of each of the following:
  • Ability to coordinate large scale special billing efforts
  • Ability to communicate to all levels of business and foster an open and productive business partnership with internal customers and external customers alike
• Ability to anticipate and act upon customer-related issues and facilitate solutions that are mutually acceptable
• Ability to interface with internal clients and external customers on a daily basis and build relationships as an integral member of a solutions team
• Effective oral and written communication skills
• Proficiency with Microsoft Office Applications
• Ability to assess and evaluate situations effectively
• Compile, sort, and interpret data
• Strong business acumen

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• Prior work experience in a centralized finance operations environment
• Experience in contract review and direct customer interaction

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.