Accountant-Operations

Job Summary:
Under direction performs general accounting duties which may include account payable, accounts receivable, cash receipts, purchasing, auditing, bank reconciliation, cash and investment reconciliation, account reconciliation, summary of transactions, journal entries and other special projects assigned by the Accounting Supervisor, Finance Manager, Assistant Director of Finance, or the Director of Finance. This job assists in preparing internal and external financial reports including annual reports, monthly financial statements, budget reports, historical trend analysis, and cost/benefit studies; supports operational activities including AP/AR and payroll and may provide some training to cross-departmental colleagues.
Scope of Responsibility:
The Accountant performs responsible professional accounting duties under the general direction of the Finance Manager or Accounting Supervisor.Essential Duties and Responsibilities:

1. Prepares various financial statements and reports.
   1. Compiles timely and accurate fiscal and/or statistical data and prepares various state, federal or departmental reports to ensure compliance with applicable rules and regulations; provides superiors with necessary information regarding department and/or city programs, activities and functions.
   2. May be tasked with creating new reports and/or enhancing existing reports, including developing instructions and providing a sufficient audit trail.
2. Under direction of the Finance Manager, prepares journal entries, account reconciliations, cash and investment reconciliations, bank reconciliations, subsidiary ledger reconciliations, and financial statements for various programs and projects; develops and post adjusting journal entries as necessary for error corrections, program accounting, payroll posting, and recurring month-end entries.
3. Under direction of the Finance Manager, maintains financial records for City Employee, Police, and Fire Pension systems. 
   1. Performs account reconciliation;
   2. Maintains investment transaction records;
   3. Maintains membership information and contribution history;
   4. Prepares monthly financial statements;
   5. Maintains and produces data required for actuarial studies;
   6. Produces annual benefit statements.
4. Provides finance software support.
   1. Assists with testing software as assigned;
   2. Assists with new software training on processing, running, and reviewing reports.
5. Communicates courteously and professionally and maintains working relationships with others in carrying out job functions.
   1. Frequently interacts with others in the work unit and across departments to exchange detailed and/or technical information;
   2. Occasionally interacts with the public and vendors to exchange detailed and/or technical information.
6. Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices.
   1. Knows and follows department and city rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss;
   2. Wears proper protective equipment when policy requires or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work;
   3. When potentially unsafe conditions are observed makes efforts to avoid or correct them if they are controllable and draws them to the attention of the supervisor responsible or safety representative in a timely manner.
7. Acts as back-up for team members and performs other duties and activities as assigned.

Assignment: Operations
Assignments in addition to previously listed (1-7) essential duties and responsibilities. 
Essential Duties & Responsibilities:
8. Accounts Payable

1. Assists with accounts payable invoice entry, printing checks, verifying and reconciling invoices to purchase orders and reviewing general ledger coding on all related entries;
2. Maintains utility and telephone master records in vendor payments, enters purchase orders and disburses reports for all departments related to these records;
3. Creates vendor master records, requests and enters vendor W-9 information;
4. Research outstanding checks and open items on vendor statements;
5. Completes vendor credit applications;
6. Provides training for departments in the areas of accounts payable;
7. Uses critical thinking and problem-solving skills in reviewing and analyzing accounts payable and purchase order entry and reports;
8. Assists Accounting Supervisor in the 1099 process.

9.   Cash Receipts

1. Assists, as needed, in preparing bank deposits, and entering and posting department deposits into the general ledger;
2. Completes the daily cash receipts reconciliation & review, verifies accuracy;
3. Retrieves and compiles data, prepares related lists and reports for the supervisor’s review or for requested management reports.

10.  Accounts Receivable

1. Creates customer master records;
2. Assists in entry of customer charges and department imports for invoicing, and running statements, as needed;
3. Reviews and researches AR adjustments, bankruptcy notices, and past due accounts;
4. Sends collection letters, responds to customer inquiries, and sends delinquent accounts to collections;
5. Provides training for all departments in the areas of accounts receivable.

Minimum Qualifications: 
Same as core description, plus:

• 2+ years of accounts payable and work-related experience in accounting

This job requires a bachelor’s degree in accounting, finance, or related field and two or more years of work-related experience in accounting or related field or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• Knowledge, skills, and ability include:
• Knowledge of Generally Accepted Accounting Principles (GAAP), Government Accounting Standards (GASB) and fund accounting procedures;
• Knowledge of principles, procedures and practices of grant administration under Uniform Guidance (UG), particularly record keeping and reporting;
• Knowledge of computer-aided accounting tools such as spreadsheets, graphics and other software packages;
• Knowledge of auditing procedures, bank reconciliation procedures, cash receipts,   accounts payable, internal controls, statistical analysis, and spreadsheet modeling;
• Excellent verbal and written communication skills and ability to work cross-functionally;
• Strong analytical, organizational, and problem-solving skills with close attention to detail;
• Ability to provide backup for team members in a variety of accounting work assignments;
• Strong computer skills with experience using various software, including financial systems, Internet, Zoom, Teams, Adobe, and Microsoft Outlook;
• Requires cashiering skills and 10 key data entry skills with a high degree of accuracy;
• Ability to learn new systems and technologies with ease;
• Ability to professionally manage multiple priorities and meet deadlines;
• Team Player.

Most work is performed in a normal office environment. Work requires significant computer use and keyboard time. Work requires use of telephone and other office equipment. There is high attention to detail, audit, financial statements, grant reporting and deadlines. Daily work may involve moving between buildings and rooms. Limited driving is required. The job may involve dealing with and calming individuals who are emotionally charged over an issue.

Activities include stooping, standing, walking, lifting, fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions.
Light Work: Physical demands are normally those associated with light work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force constantly to move objects.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
 
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
 
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time.