Payroll & Administration Officer

Our client, a global company that provides payments and technology solutions, is currently seeking to recruit a Payroll and Administration Officer to join their team. The chosen candidate will be responsible for payroll calculation and preparation as well as handling other HR administrative duties.

 

The core working hours for this role are from 8am to 5pm, with flexibility allowed. This role also offers a hybrid working model.

 

Key Responsibilities:

• Conducting payroll runs, generating corresponding payroll reports and resolving payslips queries or discrepancies as needed.
• Onboarding foreign new employees into the payroll system and establishing their respective leave profiles.
• Tracking and inputting various leave types.
• Calculating final working days of terminations, remaining leave balances and terminal payouts upon resignations, communicating details directly to team leaders.
• Preparing and submitting End-Of-Year FSS documentation and uploading payroll/financial documents to external audit portals where needed.
• Maintaining and updating employee records, ensuring accuracy of personal data.
• Issuing employment addenda related to promotions, salary adjustments, and internal changes.
• Guiding employees and managers on HR and administrative procedures, ensuring consistent understanding across departments and offices.
• Processing leave requests in coordination with HR leadership.
• Supporting cross-departmental projects and assisting with obtaining HR-related certifications (ISO, ENG, etc).
• Maintaining strong communication and coordination with admin and HR staff across all global regions to ensure alignment of HR processes.
• Acting as liaison between employees, management and international teams.

 

Ideal Candidate Profile:

• A minimum of 2-3 years of experience in payroll administration and general HR/office administration.
• Good working knowledge of Microsoft Word, Excel and PowerPoint, as well as the ability to understand data and produce reports.
• Excellent written and verbal communication skills in both Maltese and English.
• Conversant with Maltese Employment Law and other regulations.
• Strong organisational and time management skills, with the ability to prioritise across different tasks.