Management Analyst - Community Development

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Management Analyst

Community Development

Hiring Range: $67,273.11 to $84,091.38 annually

FLSA Status: Exempt

Pay Grade: 113

Full Pay Range: $67,273.11 to $100,909.66 annually

Deadline to Apply: 11/03/2026

Benefits Summary:

Major Benefits for Full-Time Regular Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Paid time off up to 25 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Pension and long-term disability through Arizona State Retirement System, click here for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

Position Summary:

Performs a variety of professional, complex, technical, analytical, and administrative duties in support of management and the Department; assists management in the administration, development, and operation based on established policies and procedures.

Essential Duties:

• Leads in the annual budget preparation and assists in strategic planning, department projects, and outside agency reporting.
• Facilitates budget development meetings; creates budget preparation spreadsheets and documents; completes capital request forms; prepares estimated endings for all projects and associated contracts; enters final budget into financial records system; facilitates quarterly budget reviews; and initiates journal entries to correct miscoded expenses.
• Supports the Department with policy and procedure revisions, regular performance metric analysis, and technical document revisions, as needed.
• Works closely with staff to monitor permits, projects, and code cases through processes to keep workflow on track; assures compliance with applicable codes, timeframes, and policies.
• Assists with the implementation, installation, configuration, troubleshooting, training, maintenance and updating of applicable technologies, including but not limited to CentralSquare, Laserfische, and other programs that support department activities. Develop process and procedure for data gathering, input and reporting.
• Oversees the proper management and implementation of the City's Records Management Program as the "Records Control Official" for the Department, including disseminating information and coordinating staff trainings, as needed.
• Tracks and Assists with Employee HR processes and tracking for all Department staff.
• Tracks and Assists with the professional development and training of Department staff, including monitoring continuing education, certification achievement/renewal.
• May oversee the grant application process by preparing, writing, reviewing, and submitting application materials; and ensures compliance with applicable grants, if any.
• Assists management in a variety of tasks, including identification and recommendations for proactive measures to implement short and long-range plans and program development.
• Assists in the preparation, revision, and implementation of the Department oriented plans and forecasting documents.
• Works with management to streamline processes and develop written policies and standard operating procedures (SOPs) for various Department functions; and helps to identify additional efficiencies and potential for automations.
• Designs and executes creative strategies; thinks outside the box to resolve problems and builds critical relationships.
• Assists in development/implementation of marketing/PR activities.
• Assists with development and management of software needs.
• Manages compliance with applicable state and federal record retention schedules.
• Analyzes various departmental activities, services, programs, fees, and resources by gathering statistical data, performing audits or other studies, and making recommendations.
• Works with management and other staff to assist with drafting code revisions, development agreements, water reimbursement agreements, and other technical and legal documentation.
• Supports management in communicating, internally and externally, through reports, presentation, and meetings.
• Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, trends, forecasts, and recommendations based on data summaries and other findings.
• Performs general administrative duties; assists in negotiating, creating, and administering agreements and contracts as assigned.
• Depending on assigned area, works on emergency response plans.
• Performs technical support and may be considered as a subject expert, depending on assigned area.
• Assists with special projects.
• Oversees work; trains, mentors, and evaluates performance the performance of others, as assigned.
• Provides customer service; improves operating results; and minimizes delays and conflicts.
• Performs other duties as assigned.

Qualifications:

Education and/or Experience:

Bachelor's degree in Business Administration or in a field related to assigned area; five (5) years performing analytical work in public administration along with experience working with computer software related to assigned area; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:

Depending on assigned area: possess a valid Class D Arizona driver's license (or obtain within 30 days of hire)

Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Taking Pride in Excellent Results, Focusing on Our Community and Being Nice.

Knowledge, Skill and Abilities:

• Knowledge of federal, state, and City rules, regulations, policies, procedures, codes, and ordinances related to assigned duties.
• Knowledge of agreements and contracts related to assigned area.
• Knowledge of computer programs (MS Word, Excel, PowerPoint).
• Knowledge of occupational hazards and worker safety precautions related to assigned department.
• Knowledge of budget process and procedures.
• Knowledge of job related computer software.
• Knowledge of research methods, documents sources, and research techniques.
• Skill in providing customer service.
• Skill in evaluating and developing improvements in operations, procedures, policies, and methods.
• Skill in communicating, both verbally and in writing.
• Skill in utilizing public relations techniques in responding to inquiries and complaints.
• Ability to establish and maintain effective working relationships with fellow employees, state/federal/City officials and the public.
• Ability to follow oral and written instructions.
• Ability to cordially respond to inquiries and concerns.

Physical Demands And Working Conditions:

• Work is performed in a standard City office environment.
• Duties require working evenings, weekends, and holidays, as needed.
• Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, requiring continuous and repetitive arm, hand, and eye movement.
• Clearly, concisely, and effectively communicates in person and over the telephone (and aviation radios depending on department).
• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

Drug screening

Motor vehicle records check

Criminal background screening

City of Prescott Contact Information 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: [email protected] Website: www.prescott-az.gov Phone: 928-777-1410 / Fax: 928-832-1222

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.