Management Analyst

MANAGEMENT ANALYST

THIS RECRUITMENT IS TO FILL ONE (1) FULL-TIME VACANCY IN THE PUBLIC WORKS DEPARTMENT AND ESTABLISH AN ELIBILITY LIST THAT MAY BE USED TO FILL FUTURE VACANCIES.

The examination process consists of a competitive evaluation of qualifications based on a review of the employment application and supplemental questionnaire. Therefore, applicants are encouraged to provide as much detailed and relevant work experience as possible. Only applicants whose qualifications best meet the City's needs will be invited to continue in the selection process.

THE IDEAL CANDIDATE
The City of Baldwin Park is seeking a highly organized and self-motivated professional to join the Public Works Department. The ideal candidate demonstrates sound judgment, strong analytical and communication skills, and the ability to effectively coordinate multiple projects and meet critical deadlines. This position performs a variety of administrative, fiscal, and operational functions, including conducting research and analysis, preparing comprehensive reports and recommendations, and assisting with the development and implementation of policies and procedures. The successful candidate works independently, maintains effective working relationships, and collaborates with City departments, outside agencies, community organizations, and the public to support departmental programs and operations.

THE POSITION
The Management Analyst in the Public Works Department will work closely with the department leadership team to support department-wide initiatives within the scope of assigned programs and administrative functions. The position will conduct research and analysis, prepare reports and recommendations, assist with the development and implementation of policies and procedures, and support administrative, fiscal, strategic planning, and operational activities. The Management Analyst will also coordinate with City departments, outside agencies, community organizations, and the public to support the effective administration of departmental programs and services.

EXAMPLES OF ESSENTIAL FUNCTIONS: 
Duties may include, but are not limited to the following:

• Oversee assigned programs and administrative support functions and specialized department programs.
• Assists in drafting, and implementation of policies and procedures; assist in the preparation of ordinances and other supporting program documents.
• Assist in developing City's processes responsive to the needs of the City and business community.
• Collect, compile and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues; prepare comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations.
• Conduct surveys and perform research and statistical analyses on administrative, fiscal, and operational problems or issues; monitor legislation and analyze proposed legislation.
• Maintain liaison with other departments, State agencies, cities and community groups.
• Compiles information and prepares manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
• Provides assistance to department management, other City personnel, and the public regarding administrative, fiscal, strategic planning or operational issues, policies, or procedures; directs the work of others involved in related activity.

MINIMUM QUALIFICATIONS
Knowledge of:

• General principles and practices of municipal government management.
• Pertinent Federal, State, and local laws, codes and regulations.
• General principles and practices of municipal government budget preparation and administration.
• Principles and techniques related to business financing, employment development and related programs.
• Sources of information related to a broad range of municipal programs, services and administration
• Basic statistical methods and management analysis
• Modern office procedures, methods and computer software and hardware.
• Terminology used in area of assignment.
• Principles and practices of effective supervision, performance management, financial analysis and negotiating techniques.

Ability to:

• Coordinate multiple projects and meet critical deadlines.
• Work independently and exercise considerable independent judgement in resolving issues.
• Prepare comprehensive written and oral reports.
• Communicate clearly and concisely, both orally and in writing.
• Self-start and meet established deadlines.
• Interpret and apply Federal, State and local policies, procedures, laws and regulations.
• Effectively establish and maintain working relationships with staff, management, City departments, community organizations, boards, commissions, and the public
• Understand the organization and operation of department and of outside agencies as necessary to assume assigned responsibilities.
• Recommend policies and implement programs in support of the assigned department or programs.

Experience and Training:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the require knowledge and abilities would be:

Experience:

• Sufficient years of increasingly responsible experience in public administration, community or economic development, business administration or a closely related field. Incumbents in this position are expected to communicate verbally, in person and by telephone, in meeting setting and at business.
• Previous experience in a Public Works and/or Engineering Department involving grant administration, solid waste, transit/transportation, and capital project administration is highly desirable.

Training:

• Equivalent to a Bachelor's degree from an accredited college or university with a degree in public or business administration, urban planning, community development, economics, or a closely related field.

 Please note: Proof of education must be submitted with the application. 

Licenses and Certifications: 

• Individuals must be physically capable of safely operating a City vehicle and must possess and maintain an appropriate valid California Driver's License.

Applications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview and other testing processes designated to predict successful job performance. It is the applicant's responsibility to notify Human Resources of any changes to their contact information. 

THE CITY OF BALDWIN PARK IS AN EQUAL OPPORTUNITY EMPLOYER

The City of Baldwin Park is committed to promoting equal employment opportunity to all without regard to political affiliation or opinion, age, race, color, national origin, ancestry, religious creed, marital status, disability, medical condition, gender, pregnancy, or pregnancy related condition. Please note: If you require an accommodation during the selection process, please notify the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract for employment. Any provision contained in this bulletin may be modified or revoked without notice.

REASONABLE ACCOMMODATION

The City of Baldwin Park is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodations needed, in writing, at the time when the employment application is submitted.
 
LEGAL RIGHT TO WORK IN THE UNITED STATES

The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification or documentation.
   

PROVISIONS

The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice. The successful candidate will be required to undergo a reference / background check and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Baldwin Park utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

City of Baldwin Park