- Salary
- $26 – $35/hr
- Location
- Savage, MN, MN, US
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Education
- High School
- Source
- GovernmentJobs
Description
Join a team dedicated to enhancing the quality of life for the Savage community through outstanding parks, recreation programs, and public service!
The Administrative Assistant for Parks & Recreation provides administrative and customer service support focused on the Recreation Division of the City's Public Works Department. As a primary point of contact for the public, this position supports daily department operations through program registration, facility reservations, records management, communications, and financial processing while fostering a welcoming, responsive and service-oriented experience.
This is a full-time, in-office position. Work hours are 7:00 a.m. - 3:30 p.m., Monday through Friday.
Desired Qualifications:
S = Significant M = Moderate O = Occasional
The Administrative Assistant for Parks & Recreation provides administrative and customer service support focused on the Recreation Division of the City's Public Works Department. As a primary point of contact for the public, this position supports daily department operations through program registration, facility reservations, records management, communications, and financial processing while fostering a welcoming, responsive and service-oriented experience.
This is a full-time, in-office position. Work hours are 7:00 a.m. - 3:30 p.m., Monday through Friday.
Anticipated Hiring Range: $26.77/hour - $28.95/hour
Full 2026 Pay Range: $26.77/hour - $35.27/hour
- Assist members of the public who visit, call, or email the Public Works Department and/or Parks & Recreation Division. Answer commonly asked questions and route more complex inquiries or issues to the appropriate staff.
- Process program registrations, facility reservations, and other departmental forms; monitor program and registration deadlines, maintain accurate records and follow up on discrepancies as needed.
- Enter, update, and maintain information in computerized databases, recreation management software, and other recordkeeping systems.
- Compile, compose, proofread and/or distribute correspondence, reports, agendas, notices, and other departmental documents related to parks, recreation programs, facilities, and special events.
- Post and ensure proper publication of public notices related to the Parks & Recreation Division.
- Coordinate administrative activities for departmental meetings, advisory boards, and community events by preparing and distributing agendas and supporting materials and handling meeting logistics.
- Prepare minutes of the meetings of the City's Parks, Recreation and Natural Resources (PRNR) Advisory Commission from video recording of meetings.
- Occasionally attend evening meetings of the PRNR Commission or other parks and recreation special events (2 to 3 times per year).
- Assist with departmental response to requests for public records and the maintenance of records in accordance with the City's records retention schedule.
- Receive, sort, and distribute mail and deliveries; maintain office supplies, and manage departmental calendars.
- Receive and code invoices for approval.
- Provide back-up administrative and customer service support for other divisions of the Public Works Department when needed.
- Excellent customer service skills and the ability to respond appropriately and professionally to a wide range of customer service situations and public requests.
- Ability to accurately and effectively process registrations, reservations, memberships, and/or payments.
- Strong time management and organizational skills; attention to detail. Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
- Ability to establish and maintain positive, professional working relationships with residents, program participants, community organizations, vendors, contractors, coworkers, volunteers, and representatives of other City departments.
- Effective and professional oral and written communication skills, including in person, over the phone, and via email.
- Strong computer skills, particularly with the Microsoft Office suite, and the ability to thoroughly learn and operate specialized software used for recreation programming and facility rentals.
- General knowledge of municipal operations, including city policies, procedures, departments, and functions.
- Ability to operate common office equipment including printers, copiers, postage, and fax machines.
- High school diploma or GED.
- Three years of administrative or office support experience, which includes customer service or public contact.
Desired Qualifications:
- Associate’s degree or higher in related field.
- Experience providing administrative support for a city, county, or school district.
- Experience using recreation management software (such as RecTrac, WebTrac, ActiveNet, or CivicRec).
- Proficiency in a second language that is commonly spoken in the community.
- Work is performed primarily in a professional, climate-controlled office environment.
- Substantial contact with the public, partner agencies, and other City employees.
- Monday through Friday work schedule, 7:00 a.m. - 3:30 p.m.
S = Significant M = Moderate O = Occasional
| Type of Activity | Frequency |
| Walking/Standing | O |
| Sitting | S |
| Standing in one place | O |
| Climbing | O |
| Pulling/Pushing | O |
| Crawling/Kneeling/Squatting | O |
| Bending/Stooping | O |
| Twisting/Turning | O |
| Repetitive Movement | O |
| Lifting waist to shoulder | O |
| Lifting knee to waist | O |
| Lifting floor to knee | O |
Skills
Customer Service
