Purchasing Assistant

Job Summary
Assists in the efficient and effective procurement of goods and services. Performs basic purchasing functions, and reviews and approves purchase documentation.

Essential Duties:

1. Coordinates staff training relating to purchasing procedures. Provides timely technical assistance to staff on purchasing matters.
2. Coordinates the purchasing card program. Trains, guides, and assists users with purchase card transactions and maintain pertinent records.
3. Provides customer service, both in person and over the phone. Provides information specific to the function of the position in addition to general guidance, information, and assistance. 
4. Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
5. Performs document imaging, indexing, and retrieval.
6. Processes requisitions into approved purchase orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established guidelines.
7. Maintains a basic understanding of the Oregon Revised Statutes (ORS), Oregon Administrative Rules (OAR), Community College Rules of Procurement (CCRP) and college policies.
8. Assists with maintaining vendor, product information files, W9s, and ACH request forms.
9. Assists with the annual physical fixed asset inventory; property transfer and surplus property records; and disposal of surplus property.
   

Additional Duties:

1. Performs general office duties.
2. Performs all other duties as assigned.
   

Minimum Qualifications:

• Associate degree in a business, finance, administration or related field.
• One (1) year of experience directly related to data entry and procurement for a variety of goods and services.
• Experience working with diverse backgrounds of the college’s community, students and employees; demonstrated commitment to promoting access and diversity.
• Intermediate working knowledge of word processing, spreadsheets, e-mail and database applications preferably within the Microsoft Office Suite.
  

Knowledge, Skills, and Abilities

• Able to communicate effectively, both orally and in writing.
• Ability to operate standard office machines such as telephone, fax, copier, and ten-key.
• Ability to interpret data and solve problems.
• Ability to effectively handle multiple tasks and meet deadlines.
• Ability to be detail oriented.
• Ability to maintain accurate records.
• Ability to work independently and be self-directed.
• Ability to provide excellent customer service and work successfully with individuals of diverse backgrounds and populations.
• Knowledge of filing, data entry, keyboarding, and ten-key skills.

Working Conditions:
This is an onsite position. Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions.

Salary Placement
Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws.  Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement.  Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.