Administrative Assistant - Specialty Courts

Minimum Requirements:

Two to three (2-3) years of experience in administrative support work. 

Graduation from a junior college with a degree in administrative support, preferred. Two (2) years of education may be substituted for one (1) year of experience.

Bilingual preferred.

Must possess a valid driver’s license and proof of liability insurance.

Must be computer literate familiarity with Excel, Power Point, Word Processing preferred.

Must possess good organization skills as well as good verbal and written communication skills - English and Spanish.

Must be self-motivated and able to work with minimal supervision.

Must be able to work hours which do not always coincide with a Monday through Friday, 8:00 a.m. to 5:00 p.m. schedule. Travel will be required.

Must possess the ability to work well with others.

Must possess the ability to prepare, interpret, and disseminate information concerning department programs, procedures and specialty court programs.

E-file all paperwork that is given by probation officers and supervisors as requested.

Attend all specialty court staffing and status hearings and document attendance and status accordingly in Odyssey.   

Prepare and print specialty court status sheets weekly and distribute to specialty court panel members.

Coordinate access and availability of incentives for specialty court program participants. 

Must be able to establish and maintain good working relationship with all court personnel to include all involved in specialty court programs. 

Must possess the ability to participate in the planning and execution of department programs, to include probationers assigned to specialty court programs.

Must possess the ability to develop, coordinate, and maintain record keeping and filing systems, to include probationers assigned to specialty court programs.

Must possess the ability to respond to inquiries regarding rules, regulations, policies, and procedures, to include probationers assigned to specialty court programs.

Must possess the ability to coordinate meetings, conferences, and seminars, to include probationers assigned to specialty court programs.

Must possess the ability to assist in the preparation of presentations for administrative hearings, to include probationers assigned to specialty court programs.

Must possess the ability to research, compose, design, or edit department publications such as brochures, forms, and manual, to include specialty court programs.

Must possess the ability to train others.

Perform other related duties as assigned.

Must have not ever been convicted of or placed on court-ordered community supervision/probation for any criminal offense classified as a Class B misdemeanor or higher.