Accounting Assistant - Payables

Functions (Duties and Responsibilities)

Accounting Operations

• Journal Entries: Prepare and post book entries, including depreciation runs, recurring entries, prepayments, deferrals, accruals, and payroll entries.
• Account Reconciliation: Settle balance sheets and reconcile accounts payable accruals, payroll-related accounts (AR/AP), and prepayments.
• Fixed Assets Management: Manage fixed asset accounting, including asset maintenance, retirement, additions, capitalizations, and lapsing schedules.
• SAP Management: Post batch entries from other units into SAP and serve as the SAP User Maintenance custodian.

Taxes & Regulatory Compliance

• Tax Administration: Prepare, analyze, and administer tax computations, filings, and remittances in accordance with Tax Management Guidelines.
• Tax Entries: Review and ensure the timely posting of tax-related accounting entries.
• Permits & Registrations: Coordinate and submit requirements for permit renewals, including ATP, CAS, and local business permits.
• Regulatory Reporting: Prepare and review financial reports to comply with reportorial requirements for government agencies (LGU, BIR, IC, BSP).
• IC Annual Statements: Coordinate the preparation, accuracy checks, printing, and submission of IC Annual Statement packages; resolve discrepancies or escalate as needed.
• Audit & Agency Liaison: Serve as the main point of contact and liaison for government agencies (LGU, BIR, IC, BSP) to manage compliance, timely submissions, and regulatory audits.

Management Control & External Audit

• Audit Schedules: Prepare audit schedules for assigned accounts and ensure overall accuracy and completeness.
• Financial Notes Support: Coordinate with other account owners to compile audit schedules and documentation required for Notes to Financial Statements.

Projects & Ad Hoc Tasks

• Process Support: Support system flow of entries and assist with expense and accrual guideline implementations.
• Ad Hoc Duties: Assist in other accounting projects and tasks assigned by the Head of Area.

Job Skills and Qualifications

• Education: Bachelor's degree in Accounting, Finance, or a related field.
• Technical Knowledge: Strong understanding of accounting principles, standards, and local tax regulations.
• Systems Proficiency: Proficient in SAP and standard accounting software.
• Key Competencies: Exceptional attention to detail, strong analytical capabilities, and solid organizational skills.
• Stakeholder Management: Proven ability to liaise effectively with both internal teams and external stakeholders/agencies.
• Preferred Experience: Prior experience in preparing financial statements, tax filings, and audit schedules is highly advantageous.