Accounting Assistant

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title:

Accounting Assistant

Reporting To:

Management, Financial Control

Work Schedule:

Onsite – Baguio City, PH

The Accounting Assistant is responsible for the accurate and timely processing of supplier invoices, cash receipts, bank deposits, and document retention. This role supports the accounting function by ensuring financial transactions are recorded properly, supporting cash management activities, maintaining organized records, and ensuring compliance with company policies and procedures.

Key Responsibilities

Accounts Payable / Freight Invoice Processing

• Review and verify freight and supplier invoices for completeness and accuracy.
• Post freight and supplier invoices in MBS/SAP in a timely manner.
• Match freight invoices with supporting documents (i.e., billing statements)
• Coordinate with logistics, vendors, and internal departments to resolve invoice discrepancies.
• Maintain accurate records of posted invoices.
• Assist in ensuring that corresponding taxes are duly and accurately recorded.

Cash Receipts Processing

• Receive, verify, and record customer payments and cash receipts.
• Apply payments accurately to customer accounts.
• Prepare and maintain cash receipt records and supporting documentation.
• Reconcile cash receipts against bank deposits and accounting records.

Bank Deposits and Cash Deposits

• Prepare daily bank deposit slips and supporting schedules.
• Ensure all cash and check collections are deposited promptly and accurately.
• Maintain records of cash deposits and bank transactions.
• Coordinate with regarding deposit-related concerns.

File Retention and Document Management and Compliance

• Maintain organized and secure filing systems for accounting documents.
• Ensure proper retention and storage of invoices, deposit slips, cash receipt records, and other financial documents.
• Retrieve documents as required for audits, management review, or regulatory compliance.
• Assist in ensuring compliance with company document retention policies.
• Ensure compliance with statutory requirements governing document retention.

General Accounting Support

• Assist with monthly account reconciliations of assigned accounts
• Support month-end and year-end closing activities.
• Prepare reports and schedules as requested by management.
• Assist during internal and external audits.
• Perform other accounting and administrative duties as assigned.

Qualifications

Education

• Bachelor's degree in Accountancy, Business Management, or a related field preferred.

Experience

• At least 3 years of accounting or bookkeeping experience preferred.
• Experience in invoice processing, cash handling, and bank transactions is an advantage.

Skills and Competencies

• Knowledge of basic accounting principles and procedures.
• Proficiency in Microsoft Applications.
• Strong attention to detail and accuracy.
• Good organizational and record-keeping skills.
• Ability to handle confidential financial information.
• Effective communication and interpersonal skills.
• Ability to work independently and meet deadlines.

Key Performance Indicators (KPIs)

• Timely and accurate posting of freight invoices.
• Accuracy of cash receipt processing and recording.
• Timely completion of daily bank deposits.
• Zero or minimal discrepancies in cash handling and deposit records.
• Compliance with file retention and documentation requirements.
• Support for successful audit outcomes and financial reporting accuracy.

Work Environment

• Office-based position.
• Requires regular interaction with internal departments, customers, vendors, and banking institutions.
• May require occasional overtime during month-end closing and audit periods.