Accounts Payable Specialist

Overview

The Accounts Payable Specialist is responsible for accurately and efficiently processing payment requests submitted by all branches and cost centers. These requests may arrive through e‑mail, paper mail, or remote web‑based Account Payable Coordinator submissions. The Accounts Payable Specialist ensures that every invoice and payment request is complete, properly coded, and compliant with company policies.

 

RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER

Responsibilities

• Manually enter AP data into BankTEL with a high level of accuracy and attention to detail
• Retrieve and sort mail from the mail room to identify and properly route Accounts Payable items
• Review, verify and approve online AP submissions entered by remote AP Coordinators, ensuring completeness and compliance
• Scan and upload manually keyed AP invoices into BankTEL, attaching all supporting documentation to the corresponding payment record
• Process employee expense reports in accordance with the company’s Travel & Entertainment (T&E) Policy and internal control requirements
• Deliver timely, professional customer service to internal teams, branches and AP‑related vendors
• Void incorrect or unnecessary payments and initiate stop payments on checks when appropriate
• Maintain backup files for the IPS System, ensuring proper organization and retention
• Process and disburse payments, recording all transactions accurately in both the Accounts Payable system and the general ledger
• Execute periodic check runs, including printing, preparing and mailing checks
• Post accounts payable activity to the general ledger in alignment with accounting schedules and reporting deadlines
• Maintain daily AP records and reports, ensuring they are complete, current and audit ready
• Perform other related duties as assigned

Qualifications

• High School diploma or equivalent
• Minimum of 1 year of accounts payable or customer service experience
• Strong teamwork skill
• Ability to collaborate effectively in a fast‑paced environment
• Professional and positive communication skills, via email, both in person and over the phone
• Ability to work independently and as part of a team, manage multiple deadlines and prioritize workload effectively
• Proficient in Microsoft Office suite of products including Outlook, Word and Excel
• Excellent organizational skills, with a demonstrated commitment to accuracy and attention to detail
• Proficient ten‑key skills, with strong speed and accuracy

 

Physical Demands

 

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus.

 

Work Environment 

 

The Bank’s professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank’s employees, customers, and assets.

 

 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word “May”.

 

This job description is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties.  Other duties may be assigned as needs arise.  Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law.

 

This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.