Sales Administrator

Unleash Your Talents with Us!

Hi there, our future Sales Administrator! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!


What you'll do:

As Sales Administrator, you play a key role in supporting ECLEVAs sales function by delivering high-quality proposals, capturing and documenting client requirements, and providing technical and administrative support throughout the sales cycle.

Key responsibilities for this role include:

• Top-of-Funnel, Lead & Opportunity Research
  • Research and prepare prospect and partner lead lists based on defined ICP and targeting criteria
  • Run LinkedIn Sales Navigator searches (e.g. MSPs, partner organizations, key decision-maker roles)
  • Research prospective organizations where leads exist to build profiles of size, sector, operations, and technology landscape
  • Identify and validate target accounts, contacts, and basic firmographic data
  • Use research to identify potential opportunities, risks, and differentiators in client engagement
  • Summarize and share research insights with the sales team to improve the quality of proposals and presentations
  • Enrich, tag, and segment lead and account data in CRM (industry, size, region, solution fit, partner type)
  • Hand off researched leads and opportunity insights to BDMs or Partner Managers (no outbound contact or selling)

• Sales operations & pipeline support
  • Maintain accurate CRM data for leads, opportunities, contacts, and activities
  • Ensure opportunities follow agreed sales stages and approval checkpoints
  • Prepare pipeline, forecast, and booking reports for leadership reviews
  • Track opportunity progress and follow up on missing information or actions

• Proposal & bid coordination
  • Assemble proposals and SOWs using approved templates
  • Coordinate inputs from Solution Architects, Delivery Leads, and Finance
  • Manage document version control, formatting, and quality checks
  • Schedule and track internal bid reviews and approvals

• Quoting & commercial administration
  • Prepare quotes using standard rate cards and pricing models
  • Apply approved discounts and pricing rules (no independent pricing authority)
  • Manage approval workflows for non-standard commercials
  • Maintain commercial artefacts: rate cards, T&Cs, proposal templates

• Contract & documentation management
  • Prepare contracts, SOWs, and variations from approved templates
  • Track contract status (draft, sent, signed, expired)
  • Ensure executed documents are stored correctly and accessible
  • Support handover documentation from sales to delivery / CSM

• Coordination & follow-up
  • Schedule and coordinate meetings, demos, follow-ups, and action items between sales, technical, and client teams
  • Follow up on signatures, approvals, and outstanding actions
  • Act as the coordination point between sales, delivery, and finance

• Reporting & insights
  • Produce regular sales reports (pipeline, win/loss, conversion rates)
  • Track deal cycle times and proposal turnaround
  • Capture win/loss reasons and support continuous improvement

• Sales enablement & tooling
  • Maintain sales templates, playbooks, and collateral libraries
  • Support onboarding of new sales team members

Successful candidates must have:

• 2–4 years in sales support, proposal coordination, business administration, or similar role (IT/professional services desirable)
• Strong written communication, editing, and document-design skills with attention to detail and brand consistency.
• Ability to capture and structure business requirements; confidence creating process maps and diagrams. Training on process mapping will be provided as needed.
• Excellent organisation, time management, and stakeholder coordination across multiple concurrent pursuits.
  
• Familiarity with, or willingness to quickly learn, Dynamics 365 Sales as the primary CRM tool.
• Work confidently with:
  
  • Microsoft Word (strong formatting, templates, styles, mail merge).
    
  • PowerPoint (master slides, templates, storyboarding, charts/diagrams).
    
  • Excel (basic/intermediate: tables, formatting, formulas, charts for trackers and summaries).
    
  • Teams (meetings, channels, shared notes/tasks).
    
  • SharePoint & OneDrive (document libraries, versioning, permissions).
    
  • Canva (brand kits, templates, infographics, exports for proposals and case studies).
    
  • Adobe Acrobat for PDF compilation/markup; (nice-to-have: basic Photoshop/Illustrator).
    
  • Microsoft Copilot to draft, summarise, and refine proposal and documentation content.
    
• Use or quickly learn Dynamics 365 Sales as the core system for managing opportunities, pipeline, and client information.
  
• Certificate or bachelor's in business/communications/design/IT (preferred).
• Relevant short courses/certifications in Microsoft 365 apps, Canva, or Dynamics 365 Sales are advantageous

Work Arrangements:

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?
At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

Your seat awaits! Be part of our thriving team and CLICK APPLY!