Human Resources Technician

Under general supervision, the Human Resources Technician performs a variety of technical and administrative support duties related to the City’s human resources programs, including recruitment and selection, employee orientation and open enrollment, health and welfare, employee leave administration, payroll and personnel changes, HRIS and personnel records administration, and training and development, provides office staff support, and performs other related duties as assigned.The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

• Supports recruiting, applicant tracking, and employment recordkeeping activities for full-time and part-time positions such as administrative, technical, and Part-Time positions; reviews vacancies with hiring department representatives to determine methods for sourcing and selecting applicants and advertising these positions.
• Creates job announcements, conducts advertising, screens applicants, proctors exams, coordinates oral boards, and advises hiring department of status of processes; assists with employee interviewing and selection and advises candidates and departments of final hiring decisions; coordinates pre-employment medical testing and review of driver’s license and history checks.
• Provides assistance in tracking Workers’ Compensation and Unemployment Insurance claims and medical and indemnity insurance payments; ensures that accident, injury, and illness incidents have been properly reported in accordance with statutory requirements and risk management policies; reviews and verifies insurance certificates for major vendors; maintains Workers’ Compensation files and prepares and posts annual OSHA incident logs.
• Assists with coordination of City-wide training programs, education reimbursement programs, service awards, commendations, and special events; tracks and coordinates Safety Committee meetings and action items.
• Assists with collecting, researching, and providing salary and benefits information as part of surveys and as used for staff reports, supporting schedules, human resources databases, and presentations; explains Human Resources policies, rules, and procedures; maintains and updates personnel records in accordance with records management retention and planned destruction practices.
• Provides administrative support for department director, Human Resources Manager, and Risk Manager and assists with the preparation of staff reports, completion and input of salary and benefits survey data, tracking of budgetary expenses, updating of personnel records, and production of reports; and provides general office assistance in scheduling and tracking meetings.
• Maintains and updates HR website given departmental activities; enters and updates personnel actions for new hires, promotions, transfers, rates, and other changes in HRIS and PERS records systems. 
• Performs exit-processing services for terminating and retiring employees including communicating coverage and rates, and relaying changes to benefits claims administrators.
• Prepares orientation packets for new hires, and explains benefit plans and City policies as part of open enrollment; enters, collects, and verifies enrollment form data for enrollment and reporting purposes; assists employees with health insurance enrollment, network coverage, and interim eligibility questions and serves as point of contact for brokers; schedules and coordinates benefit meetings, clinics, and other functions.
• Administers Consolidated Omnibus Budget and Reconciliation Act Records Act (COBRA) health insurance notifications and enrollment changes for former employees, spouses, and dependents, and tracks changes in employee participation rates, and insurance premium payments.
• Coordinates all status changes and reconciles benefits billing statements and reimbursements; organizes and maintains office records, statistics, and activity reports.
• Coordinates and monitors employees on paid leave status programs, including Family and Medical Leave, California Family Rights Act (CFRA), and other leaves of absence; ensures that proper medical clearances are received for employees returning to work as well as CalPERS direct payment reinstatements.
• Assists eligible employees with short-term and long-term disability insurance and life insurance claims; sends claim forms to employees, provides employer information, and ensures that claims are paid correctly by reviewing correspondence received from insurance carrier.
• Processes personnel action forms in HRIS for employee status changes on appointments, assignments, transfers, leaves of absences, dismissals, resignations and other personnel information, and implements personnel status changes resulting from new labor agreements.
• Prepares and maintains related payroll reports including part-time hours reports, position control, personnel status, etc.; assists departments and employees by providing payroll information and advice on HR/Payroll policies and procedures.
• Serves as City’s Health Benefits Officer for the CalPERS medical insurance program; reviews CalPERS notices, prepares and checks enrollment forms, and submits enrollment information required by PERS; conducts annual enrollments for Flexible Spending Accounts by sending out notifications, conducting open enrollment meetings, explaining requirements and changes, and collecting and checking records for completeness and accuracy.
• Administers Department of Transportation (DOT) random drug testing program; works with supervisors to assure new employees are trained in testing and certification procedures; maintains records for testing of sworn police personnel.
• Prepares, posts, or sends mandatory notifications such as Medicare Part D elections, Health Insurance Portability and Accountability Act (HIPAA), CalPERS, Children’s Health Insurance Program Reauthorization Act (CHIPRA), and medical coverage rights and notifications to employees; prepares and reports employee separations to Third Party Administrator (TPA) and updates CalPERS database while notifying employees of COBRA rights.
• Assists employees with retirement questions; uses CalPERS calculator to prepare estimates of earnings; explains benefit options, provides retirement benefit applications for eligible employees, and makes appointments for on-line tutorial in CalPERS benefits program; serves as CalPERS Elections Officer for the City; posts, distributes, and forwards CalPERS elections notices and undeliverable ballots, and answers related questions.
• May compile and maintain data for the City budget and be responsible for monitoring and coordinating reporting for annual, mid-year, and monthly budget updates.

Education/Training/Experience:

• Graduation from high school or G.E.D. equivalent is required.
• Bachelor's degree and/or certifications in human resources are highly desirable.
• Two (2) years of responsible human resources technical experience in employment, benefits, human resources information systems, or related areas is required. 

Knowledge of:
California fair employment laws and regulations; Workers’ Compensation and Unemployment Insurance statutes; recruiting, testing, and  selection practices; personnel policies, contracts, and records administration practices; health, disability, and welfare programs; California laws and regulations governing paid leave; and COBRA benefits continuation, and notification requirements; CalPERS program enrollment and filing requirements; schedule of benefits by bargaining unit; word processing, spreadsheet, and human resources information systems; and customer service practices.

Ability to:
Explain and interpret employment and benefits procedures and requirements; establish and maintain effective working relationships with applicants, staff, management, vendors, consultants, and the general public; organize and prioritize tasks to meet deadlines; communicate effectively, both orally and in writing; review, verify, and update records; and maintain confidentiality of sensitive data; operate modern office equipment and computer hardware; and use word processing, spreadsheet, and human resources information systems software. 

Special Requirements:
In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.
All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training, and education, as submitted, will be invited to participate further in the selection process. Meeting the minimum requirements listed in this job announcement does not guarantee advancement in subsequent phases of the selection process. The selection process may be changed as deemed necessary by the City Human Resources Department.  

The selection process for this position will assess job-related competencies and qualities, and may include one or more interviews, as well as work assessments such as a technical project, work sample test, and writing samples. As this is a non-classified service position, the selection process will result in a referred candidate list rather than an eligibility list.

If you need special assistance in the recruitment process, please contact the Human Resources Department at (310) 802-5258.

NOTE: The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.