People & Talent Coordinator (*1 Year Contract*)

 

 

 

Who are we?

We are a growth-oriented company that own and operate the highest quality rental communities across Canada. We offer our residents attractive, comfortable and secure homes and are constantly seeking talented individuals to join our team. Our employees are essential to the success of our communities and we consider them our most valuable assets. We proudly invest in our employees’ learning and growth through our Mentorship Program and our Leadership Development Program, offered in partnership with Concordia University. As a recognized 2025 Mercer Best Employer, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. This is reflected in the incredible progress we've made in raising our Engagement Score above the Canadian Top Quartile. It's a testament to the dedication of our people across the country. Together, we will continue to raise our levels of employee engagement.

 

 

Position Summary: The People and Talent Coordinator plays a key role in supporting People & Talent operations through HR administration, talent acquisition coordination, employee onboarding, and HR systems management. This position helps ensure an efficient and positive employee and candidate experience while supporting the successful delivery of HR programs and initiatives.

 

Responsibilities:

 

HR Administration

• Maintain employee records and HR files in accordance with company policies and privacy requirements.
• Support employee onboarding and offboarding activities.
• Assist with updating HR policies, procedures, templates, and internal resources.
• Respond to routine HR inquiries and direct employees to the appropriate resource when required.
• Provide administrative support to the People & Talent team, including scheduling, document preparation, and coordination of HR activities.
• Ensure employee information is maintained accurately, confidentially, and in a timely manner.

 

Talent Acquisition

• Support the recruitment process by posting job opportunities internally and externally, including on the corporate website and other recruitment platforms.
• Screen resumes and identify qualified candidates for consideration.
• Coordinate interviews and maintain regular communication with candidates and hiring managers throughout the recruitment process.
• Conduct phone screenings and participate in interviews as required.
• Process pre-employment checks, including reference, credit, and criminal background checks.
• Prepare employment offers, transfer letters, and other recruitment-related documentation.
• Maintain applicant tracking data and ensure recruitment records are accurate and up to date.

 

Onboarding

• Coordinate and support the onboarding and orientation of new hires to ensure a seamless employee experience.
• Prepare onboarding materials and facilitate completion of required documentation.
• Ensure all new hire documentation is completed and submitted to Payroll in a timely manner.
• Partner with hiring managers and internal stakeholders to support successful employee integration.
• Coordinate first-day onboarding activities, including office tours and team introductions, to support a smooth transition for new employees.

 

HR Systems, Analytics & Reporting

• Maintain employee data within SAP SuccessFactors, including new hire, transfer, and employment changes.
• Ensure accuracy, integrity, and confidentiality of employee information within HR systems.
• Support HR reporting and analytics by preparing standard and ad hoc reports using SAP SuccessFactors, Power BI and Microsoft Excel.
• Assist with data validation, auditing, and reporting requests as required.

 

Other Duties

• Support day-to-day People & Talent operations and contribute to special projects and initiatives.
• Assist with employee engagement activities, recognition programs, and internal events.
• Support HR communications, including drafting internal announcements and employee communications.
• Conduct research on HR best practices and trends related to recruitment, retention, employee experience, and diversity, equity, and inclusion.
• Perform other related duties as assigned.

             

Requirements:

• Post-secondary degree or diploma in Human Resources, Business Administration, or a related field.
• Excellent verbal and written communication skills in both French and English.
• Working toward a CHRP designation is considered an asset.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Sound judgment with the ability to handle confidential and sensitive information with discretion.
• Analytical mindset with strong problem-solving and critical-thinking skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Experience with SAP SuccessFactors or a Human Resources Information System (HRIS) is considered an asset.
• Demonstrated ability to collaborate effectively with employees, candidates, and stakeholders at all levels.

Compensation & Work Arrangement:

• Competitive Base Salary between $60,000 - $65,000. 
• Hybrid Work Model: Minimum 3 days a week in the office.