Transaction Management

The Amherst Group of companies comprise of leading real estate investment and advisory firms with a mission to transform the way real estate is owned, financed and managed.  Amherst leverages its proprietary data, analytics, technology, and decades of experience to seek solutions for a fragmented, slow-to-evolve real estate ecosystem and to materially improve the experience for residents, buyers, sellers, communities, and investors.  Today Amherst has over 1000 employees and $14.1 billion in assets under management.

Over the past decade, Amherst has scaled its platform to become one of the largest operators of single-family assets and has acquired, renovated, and leased more than 46,000 homes across 32 markets in the U.S.  The firm delivers customized, stabilized cash-flowing portfolios of assets to its investors, wrapped in all the ongoing services required to manage, own, and finance the asset including property management, portfolio management, and a full capital markets team.  In addition to its single-family rental platform, Amherst’s debt business pursues two distinct credit strategies in mortgage-backed securities and commercial real estate lending.  Over its 25-year history, Amherst has developed a deep bench of research and technology talent, and leverages data and analytics at every stage in the asset lifecycle to improve operations and preserve long-term value for our investors and the more than 188,000 residents the firm has served.

Key Responsibilities 

• Manage residential real estate transactions from contract execution through 

• closing for both acquisition and resale transactions.  

• Review purchase and sale agreements, amendments, disclosures, and other 

• contractual documents to ensure completeness, accuracy, and compliance with 

• company policies and legal requirements. 

• Review executed purchase contracts and confirm all required documentation has 

• been received.  

• Coordinate with Listing Agents, Resale Advisors, buyers, sellers, title companies, 

• lenders, notaries, attorneys, and internal business partners to ensure all transaction 

• milestones are met on schedule.  

• Prepare properties for listing by coordinating listing documentation, reviewing 

• listing packages, and ensuring all required information is complete before properties 

• are marketed. 

• Monitor title-related activities.  

• Coordinate document execution, including notary appointments and wet-sign  documents when required

• Coordinate the listing process from Coming Soon through Closing.  

• Review listing packages for completeness and obtain required approvals before properties are listed. 

• Support Listing Agents and Resale Advisors by preparing, reviewing, and facilitating the execution of listing agreements, disclosures, amendments, and other contractual documents throughout the transaction lifecycle.

• Maintain accurate transaction records and update internal systems to reflect the current status of each transaction. 

• Review closing documents, Seller HUD/Closing Disclosure, seller eDocs, executed closing packages, and verify closing cost entries prior to funding.

• Coordinate close date extensions, document processing, and seller proceeds wire instructions to support successful closings. 

• Verify MLS information, pricing, disclosures, photographs, and marketing documentation for accuracy prior to publication.

• Assist with price changes, active listing maintenance, and expiration management. 

Job Requirements 
Minimum Requirements:  

• • Currently pursuing or have completed a bachelor's degree in Business 
• Administration, Real Estate, Finance, Legal Studies, or a related field. 
• • Minimum of 2 years of back-office, transaction coordination, administrative 
• operations, or related experience. 
• • English proficiency at B2+ (Upper-Intermediate) or higher, with strong verbal 
• and written communication skills. 
• • Strong organizational and time management skills, with the ability to manage 
• multiple transactions simultaneously. 
• • Ability to work effectively in a fast-paced environment while meeting 
• deadlines, service level agreements (SLAs), and Key Performance Indicators 
• (KPIs). 
• • Detail-oriented with a high level of accuracy when reviewing documentation 
• and maintaining transaction records. 
• • Proactive mindset with the ability to identify issues, prioritize tasks, and 
• follow through with minimal supervision. 
• • Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and the ability 
• to quickly learn new systems and transaction management platforms. 

 
Preferred Qualifications: 

• • Experience in residential real estate transactions, title, escrow, mortgage, 
• property management, or transaction management. 
• • Experience working in a metric-driven environment with productivity and 
• quality performance goals. 

 
Functional and Behavioral Skills 
Functional Skills: 

• • Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams 
• • Salesforce Knowledge (Preferred)  
• • SharePoint (Preferred)  

Behavioral Skills: 

• • Communication: Communicates clearly and professionally with internal 
• teams, external partners, and customers, providing timely updates and 
• ensuring all parties remain informed throughout the transaction lifecycle. 
• • Collaboration & Teamwork: Builds strong working relationships across cross
• functional teams, supporting Listing Agents, Resale Advisors, Title 
• Companies, and other stakeholders to achieve common goals. 
• • Attention to Detail: Demonstrates a high level of accuracy when reviewing 
• contracts, transaction documents, and system data to minimize errors and 
• ensure compliance. 
• • Proactiveness: Takes initiative to anticipate needs, follow up on outstanding 
• items, and resolve issues before they impact transaction timelines. 
• • Accountability: Takes ownership of assigned transactions, ensuring 
• responsibilities are completed accurately, on time, and in accordance with 
• company standards.