Administrative Assistant

Admin/Clerical/Support Services personnel are non-sworn employees of the Shelby County Sheriff's Office.  Support Services personnel may be assigned to perform duties within the Administrative, Corrections, Criminal Investigations, or Uniform Divisions of the Sheriff's Office.  Employees are required to perform a variety of duties including data entry, filing, and processing of paperwork that is received and disseminated by the Sheriff's Office and Correctional Facility.  All work must conform to established laws, policies, and procedures of the Shelby County Sheriff's Office, and to professional standards of law enforcement administration and criminal justice.Admin/Clerical/Support Services personnel individually or collectively must be able to perform the following:

• Process multiple forms and paperwork including, but not limited to, warrants, incident/offense reports, accident reports, detainers, recall orders, and other criminal justice forms.
• Meet certification requirements to use various criminal justice information databases to check, verify, enter, or remove wanted individuals.
• Work traditional Monday through Friday, daytime hours with the possibility of working some evenings, weekends, and overtime hours.
• Assist the public through teller-style windows or through face-to-face contact.
• Communicate with the public or other governmental agencies by phone, e-mail, and facsimile.
• Work in an environment that requires sitting or standing for long periods of time.
• Enter and process data via computer for long periods of time.
• Use stepladders to reach files and/or stored equipment and lift loads, usually less than twenty-five pounds.
• Learn and demonstrate a basic knowledge of criminal laws and court procedures.
• Follow established policies, procedures, and guidelines.
• Complete other tasks as assigned.

Age: Minimum 19 years of age or older.

Citizenship: U.S.A.

Education: High School Diploma or GED

Other: Applicants must pass initial examination, background investigation, keyboard test of 35 or more words per minute, interviews, personality inventory (psychological) test, polygraph, medical exam, and drug screen prior to appointment.

PREFERRED REQUIREMENTS: 

• Post-secondary education

• Experience in data entry, filing, and customer service

PHYSICAL REQUIREMENTS:  

• Must meet those standards required to obtain a State of Alabama drivers license 

• May be required to sit for extended periods of time 

• May be required to stand for extended periods of time 

• May be required to travel for job related activities 

• May be required to work alternate/rotating shifts 

• Must be able to work in a confined environment with varying degrees of noise 

• Must have good hearing 

• Must have good vision 

• Must have fine motor skills

WORKING CONDITIONS:

Typically, the duties and functions of this position are performed in an office environment though the exigencies of the department may require temporary assignments to other locations with different working conditions.

Examinations:  Written and performance examinations may be required for this position. Applicants are screened and certified based on an evaluation of their education, training, experience and other requirements as outlined in this job description and denoted on their job application and responses to any supplemental questionnaire.

Background Check: All applicants must satisfactorily complete a background investigation and in-person interviews.

Pre-Employment/Post Offer Drug Screening: Shelby County is committed to providing and maintaining a drug- free work environment. After receiving a conditional offer of employment, applicants are required to pass a drug test conducted at a test site designated by Shelby County.

Shelby County is an Equal Opportunity Employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.