Executive Assistant

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job summary

Iron Mountain is seeking a highly organized and proactive Executive Assistant to join our team.

In this role, you will be responsible for providing high-level administrative support, managing complex logistics, and acting as a critical liaison between leadership and global stakeholders.

You will join a fast-paced, collaborative team dedicated to driving operational excellence and supporting the strategic vision of our executive leadership.

What You’ll Do
In this role, you will:

• Executive Support: Manage complex calendars across multiple time zones and coordinate intricate domestic and international travel itineraries to ensure seamless executive operations.

• Strategic Communication: Serve as a primary liaison between the executive and internal or external partners by drafting high-impact correspondence and tracking critical meeting action items to completion.

• Operational Efficiency: Support strategic initiatives from planning through execution while implementing process improvements to optimize executive workflows.

• Information Discretion: Maintain the highest standards of confidentiality while handling sensitive corporate and stakeholder information.

What You’ll Bring
The ideal candidate will have:

• Proven experience in an executive support role within a global, fast-paced corporate environment.

• Strong knowledge of digital organizational tools, presentation software, and travel management systems.

• Exceptional Communication and Judgment: Proven ability in exercising sound judgment (decision making where appropriate), handling sensitive information with discretion, and managing complex stakeholder relationships.

• Superior Organizational Skills: Demonstrated success in project coordination and the ability to prioritize competing demands under tight deadlines.

• Proven ability to work independently to meet changing deadlines with a meticulous eye for detail, ensuring accuracy in all deliverables on tight timelines

• Highly collaborative, resourceful, responsive and accountable. 

• Business fluency in English and an additional European language (German and/or French is an advantage)

What We Offer

• Competitive compensation and benefits aligned with your experience.

• Generous paid time off and holidays to support your well-being.

• Flexible work options to support a healthy work-life balance.

• Comprehensive health, wellness, and retirement plans.

• Opportunities for continuous learning and professional growth within a global organization.

Ready to support the leaders who are shaping the future of information management? Apply today to join the Iron Mountain team!

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Category: Administrative Services