Accounts /Finance Executive

Roles & Responsibilities

1. Financial Accounting & Bookkeeping
    •    Maintain day-to-day accounting records.
    •    Manage ledgers, journal entries, and transaction postings.
    •    Prepare monthly, quarterly, and annual financial statements.
    •    Ensure accuracy in bookkeeping using standard accounting practices.

2. Accounts Payable & Receivable
    •    Process vendor bills, payments, and reimbursements.
    •    Track invoices, receipts, outstanding dues, and follow up for payments.
    •    Maintain records of customer payments and issue receipts.

3. Bank & Cash Management
    •    Perform daily/weekly/monthly bank reconciliations.
    •    Manage petty cash and maintain proper documentation.
    •    Monitor cash flow and update cash/bank reports regularly.

4. GST, TDS & Compliance
    •    Prepare and file GST returns, TDS deductions, and other statutory filings.
    •    Maintain compliance documentation and coordinate with CA.
    •    Ensure timely payment of taxes and statutory dues.

5. Payroll & Employee Reimbursements
    •    Assist in preparing monthly salary sheets.
    •    Process employee reimbursement claims with proper verification.
    •    Maintain attendance/leave data shared by HR for payroll.

6. Financial Reporting & Audits
    •    Prepare MIS reports for management.
    •    Assist in internal and external audits with required documentation.
    •    Provide data for budget planning and cost control.

7. Vendor & Client Coordination
    •    Coordinate with vendors for invoice clarifications, statements, and payments.
    •    Communicate with clients regarding billing and receipts.

8. Documentation & Record Keeping
    •    Maintain proper filing of all invoices, bills, vouchers, and documents.
    •    Ensure digital and physical records are updated and organized.
    •    Maintain confidentiality of financial data.

9. Familiarity with Accounting Software & Tools
    •    Must be well-versed with Zoho Books, Zoho Expense, Zoho Invoice, Tally, and other current accounting software/tools.
    •    Ability to adapt quickly to new accounting and ERP systems.

10. Administrative Accounting Tasks
    •    Manage asset registers and calculate depreciation.
    •    Support management with data required for decision-making.
    •    Handle additional finance-related tasks as assigned by management.