MANAGEMENT ANALYST

Under limited supervision, performs a variety of highly complex and specialized administrative and technical work to ensure the effectiveness and efficiency of the department. Work involves responsibility for a variety of assigned projects and functional areas related to operational and administrative support services within the department. Requires independent judgement and the exercise of considerable discretion.

• Provides moderate to highly complex administrative support to the department which includes but is not limited to preparing/processing correspondence, preparing/processing memos, scheduling appointments, taking/transcribing notes during meetings, preparing travel, hotel reservations, processing check requests and providing traveling directions, etc. 

• Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, other County personnel, news media, consultants, various other Government Agencies, vendors, customers and the general public.
• Monitors revenues and expenditures in assigned area(s) to ensure sound fiscal control; assists in the preparation of annual budget requests. 

• Prepares a variety of departmental studies, reports and related information for decision making purposes; conducts research and analysis and prepares recommendations for services, budget, equipment, etc. 
• Plans, develops, organizes, implements, directs preparation and presents administrative reports and special projects as assigned, including presentations and speeches.
• Maintains departmental committee and project calendars. 
• Maintains the departmental budget, processes and prepares department invoices. 
• Prepares agenda items for appointments, advertises vacancies, notifies those selected of appointments and schedules orientation with County Attorney’s Office. 
• Greets and assists office visitors. 
• Attends department meetings as assigned.
• May coordinate the preparation of routine/non-routine correspondence of a complex and/or sensitive nature, as needed. 
• Coordinates special events or projects as directed, which may include, but is not limited to ribbon cuttings, ground breakings, dedication events, etc. 
• Provides administrative assistance to the department as needed; scheduling/coordinating meetings, processing leave requests, processing travel requests, etc. 
• Prepares and processes departmental employee status transmittals. 
• Manages inventory and maintains office equipment and supplies. 
• Receives and responds to inquires, requests for assistance and/or complaints from County employees, outside agencies and the public. 
• Prepares & submits maintenance requests
• Manages department personnel functions, including but not limited to processing payroll, tracking time worked/leave taken, employee transmittals, maintaining employee records, etc. 
• Answers the telephone and reviews/responds to emails; provides information as requested and/or forwards calls to appropriate staff person; takes messages or researches calls as needed. 
• Distributes information pertaining to County procedures and policies; makes appointments; and refers questions to appropriate individuals. 
• Prepares agendas for special boards and committees designated by BOCC.
• Composes, types, prepares, files, copies and/or transmits a variety of documents, including but not limited to correspondence, daily reports, budget documents, deposit tickets, various summaries, financial reports, technical reports, payroll documents, graphs, charts, applications, spreadsheets, personnel forms, reports required by regulatory agencies and the County, equipment maintenance reports, memos, logs, lists, etc. 
• Operates a vehicle and a variety of equipment, which include a computer, fax machine, copier, recording equipment, telephone, calculator, etc.
• Manages, coordinates and provides direct supervision over the activities of assigned employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending and approving personnel actions; conducting performance reviews; and may conduct departmental training and orientation. 
• Assists in maintaining various pages on the County’s website. 
• Responds to emails from the general public.
• Receives, reviews, prepares and/or submits various records and reports, including accident/incident reports, schedules, invoices, vehicle maintenance, purchase requisitions and performance appraisals. 
• Prepares and maintains the department/project budgets and coordinates year-end closing procedures. 
• Manages the preparation and tracking of files projects, grants and/or related projects.
• Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
• Performs related duties as required.

Department Specific Duties 

• Supports the coordination and execution of outreach, engagement and special events, on both small and large scale.
• Assists with administrative, organizational, fundraising, sponsorship, and community partnership activities associated with Imagine Nassau.
• Supports departmental efforts related to strategic planning, organizational performance, fiscal accountability, and public transparency.
• Assists with communications activities including but not limited to proof-reading, scheduling, social media and internal communications. 
• Supports economic development activity, including but not limited to scheduling, communications and organization. 
• Provides research, coordination, project tracking, and administrative support for special assignments and strategic initiatives as directed by the Director.
• In accordance with Policy 8.10, All employees of Nassau County may be required to work in your current role or any role as necessary before, during or after an Emergency.

Requires a Bachelor’s Degree in finance, public or business administration, or related field supplemented by five (5) years of responsible administrative work experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Preference will be given to applicants with Local Government experience. May require a valid State Driver’s License. 

• Knowledge of the methods, policies and procedures of the Department and County pertaining to specific duties of the Management Analyst. 
• Knowledge in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. 
• Ability to comprehend, interpret and apply regulations, procedures and related information. 
• Knowledge in interpersonal and administrative skills. 
• Knowledge of modern office practices and technology. 
• Knowledge of proper English usage, vocabulary, punctuation, grammar and spelling. 
• Ability to use a computer for word and data processing; is able to type accurately at a rate sufficient for the successful performance of assigned duties. 
• Knowledge to operate and maintain a variety of office equipment as necessary in the performance of daily activities. 
• Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner. 
• Ability to read and interpret various materials pertaining to the responsibilities of the job. 
• Ability to maintain confidentiality as required. 
• Ability to take the initiative to complete the duties of the position without the need of direct supervision. 
• Ability to use independent judgment in performing routine and non-routine tasks. 
• Ability to plan, organize and prioritize daily assignments and work activities. 
• Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public. 
• Ability to offer assistance to co-workers and employees of other departments as required. 
• Ability to learn and utilize new skills and information to improve job performance and efficiency. 
• Ability to communicate with a variety of audiences, including visitors, staff and volunteers. 
• Ability to work under stressful conditions as required. 
• Ability to react calmly and quickly in emergency situations.

Essential Physical Skills:

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Work Environment:

ADDITIONAL INFORMATION:

Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.

Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.

The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.