Project Administrator

Overview

Do you want to build an impactful career to change the world for the better?   

Geosyntec has an exciting opportunity for a Project Administrator II to work remotely from Cincinnati, OH supporting our Boston, MA team. This position provides administrative and accounting support to our growing practice areas, and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills. 

 

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.  

 

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.  

To Learn More Visit: http://www.geosyntec.com/careers/. 

Essential Duties and Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:  

• Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization. 

• Verify and/or edit project rate schedules and demographic data provided by project managers.  

• Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions. 

• Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.  

• Work with accounting department to establish new unit pricing equipment codes, as necessary.  

• Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.  

• Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager.  

• Track accounts receivable and accounts payable as needed for project processing. 

• Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee.  

• Complete all tasks in accordance with monthly accounting closing schedule. 

• Distribute select project management reports to Project Managers.    

• Maintain all documentation in accordance with branch and corporate polices; and 

• Perform related work as required. 

Skills, Experience and Qualifications

• A high school diploma and six (6) years of experience of progressively responsible experience in project administration, preferably in a professional services firm, an associate degree and four (4) years of experience, or a bachelor’s degree in accounting and finance and two (2) years of experience. (required) 

• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required) 

• Knowledge of job costing, contract file administration and comprehension of project revenue. (required) 

• Working knowledge of Microsoft Office and proficiency in Excel. (required) 

• Prior experience with BST, Deltek, Wind2 accounting systems. (preferred) 

• Accurate data entry, writing and editing skills. (required) 

• Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required) 

• Ability to effectively present information to Project Managers, and other internal clients. (required) 

 

This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec’s total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location.

• Minimum: $32.55/hour / Maximum: $45.58 /hour (MA)

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.