Project Manager, Office of Federal Funds and Strategic Initiatives (OFFSI)

Colorado for All 

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. 

Colorado For All - Colorado Employee Reflections

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, making housing more affordable and available, improving public safety, and building an economy that works for everyone. The Office of the Governor's staff includes budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Department: The Office of Federal Funds and Strategic Initiatives

The Governor’s Office of Federal Funds and Strategic Initiatives (OFFSI) works to maximize federal funding opportunities, effectively implement federal and stimulus funding, and execute strategic initiatives that build from cross-agency lessons from a coordinated response. The Office specifically works on implementation of the $8.7B in American Rescue Plan Act (“ARPA”) funding that Colorado received, the $10B+ available from the Bipartisan Infrastructure Bill (“BIL” or “IIJA”) and the Inflation Reduction Act (“IRA”), and the 21st Century ROAD to Housing Act.

The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act. 

An intended candidate within the Office of Federal Funds and Strategic Initiatives within Office of the Governor. Governor’s Office has been identified for this position. 

Department: Governor’s Office of Federal Funds and Strategic Initiatives

Position Title: Project Manager

Work Schedule: Full Time, 40 hrs/week. This is a hybrid position, working in-office at least 3 days per week. 

FLSA Status: Non-Exempt

Expected Annual Travel: Occasional in-state travel.

Candidates should also be able to demonstrate strong critical thinking, pattern recognition, and analytical skills, and the ability to adapt quickly and operate nimbly in a fast-paced work environment. Candidates need to demonstrate emotional intelligence, including humility and empathy, self-reflection and personal growth, and a genuine willingness to receive feedback. 

Summary of Functions: This position will serve as a project lead for a portfolio of statewide projects, which may include: administering the financial and programmatic closeout of economic recovery projects, programmatic support and closeout of IIJA or other federally funded activities, and fulfill the essential duties of Strategy Officer in a reserve capacity. Additionally, this position serves as administrative lead for OFFSI, ensuring seamless coordination of team deliverables and administrative functions. This includes managing the Chief’s schedule, coordinating meetings and events, gathering briefing materials, providing quality control for information and task gathering, and general administrative assistance. 

Project Management

• Support the implementation of the process to closeout all economic recovery stimulus projects and IIJA/IRA projects monitored by OFFSI, including those funded by:

  • American Rescue Plan Act’s State and Local Fiscal Recovery Funds

  • American Rescue Plan Act’s Direct to Agency Awards

  • State funded stimulus projects

  • IIJA/IRA funded projects

  • Other federally funded projects

• Support the data collection and project management work of the office.

• Lead and complete research assignments as directed by supervisor

• Manage quality control of qualitative information and assist with data validation on all recovery programs 

• Contribute to strategy and planning work, meetings, and other activities such as process improvement and other opportunities

• Fulfill the essential reporting and compliance duties of a Strategy Officer, in the event a need arises

• Lead drafting staff and agency guidance and memorandums

• Lead additional projects at the direction of supervisor

Administrative

• Scheduling and coordination assistance for the OFFSI Chief and Leadership Team including managing scheduling, appointments, and calendars 

• Manage OFFSI administrative requests, including expense claims and supply orders for leadership.

• Coordinate end-to-end travel logistics for office staff, including booking arrangements, tracking expenses, and submitting reimbursement requests.  

• Planning and execution of Office events and meetings, including:

  • Support for Office retreats, leadership meetings, and team meetings

  • Support summits and events 

• Supporting the management and tracking to the Office’s budget and administrative needs

OFFSI Operations

• Develop and maintain systems of effective communication and coordination within OFFSI, including:

  • Management of specific requests made of OFFSI team members

  • Communicating weekly around Office priorities and needs

  • Tracking and communicating upcoming deadlines across the organization

• Direct outreach/ongoing communication with the state agencies, stakeholders and partner organizations

• Contribute to strategy and planning work, meetings, and other activities such as process improvement and other opportunities

Organizational Relationships: This position reports to the Chief of the Office of Federal Funds and Strategic Initiatives. This position may occasionally be asked to support other Executive Assistants or other administrative support staff within the Governor’s Office, as needed.

Required Education/Experience: 

• BS/BA degree in a relevant field of study (project management, political science, business administration, public administration, etc.)  + two years of experience in a similar capacity OR 5 years experience in a similar capacity.

• Customer service experience required

• Master’s Degree in Public Administration, Public Policy, Business Administration, or similar field of study, may be substituted for 1.5 years of required experience.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of a minimum of $50,000 or 1x annual salary

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.  If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at [email protected].

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.