Payroll Specialist | Part-Time

Description

 Join Heritage Health as a part-time 0.5 FTE (40 hrs./pp) Certified Medical Assistant and become part of a team dedicated to making a difference every day. We believe exceptional patient care starts with supporting our employees, which is why we foster a collaborative culture, meaningful career growth opportunities, and a strong commitment to work-life balance. Here, you'll find a rewarding career where you can thrive both professionally and personally.   

Why You Should Join our Dynamic Healthcare Team:

Passionate Purpose: We're committed to enhancing lives, every day. 

Unmatched Support: We are committed to a fun and supportive team environment.

Balanced Lifestyle: Enjoy a predictable schedule with no evenings, weekends or holidays,  plus four-day workweek that supports a healthy work-life balance. 

Collaborative Care: Work with a dedicated team to provide the best patient outcomes in the right settings.

Exceptional Rewards: Competitive pay, and benefits that support your well-being and future. 

Enjoy Exceptional Benefits Designed for You 

Comprehensive Health Coverage: As a benefits-eligible part-time employee, you'll have access to medical, dental, and vision coverage through a variety of plan options. Heritage Health helps offset the cost of coverage through employer contributions, while employees pay their applicable portion of premiums based on the plan selected.

Flexible Paid Time Off (PTO):  Enjoy a flexible PTO program that combines vacation, personal, sick, and holiday time into one convenient bank. PTO is awarded on a prorated basis based on your FTE, providing paid time away from work while supporting a healthy work-life balance.

Extended Illness Bank (EIB): Additional paid time is available for qualifying illnesses or hospitalizations. EIB benefits are provided on a prorated basis according to your scheduled hours, helping support you and your family when it matters most.

Retirement Savings: 403(b) retirement plan with automatic enrollment and a competitive employer match—100% of the first 3% and 50% of the next 2% you contribute. Build your future with confidence.

Life & Disability Insurance: Employer-paid life and long-term disability coverage, plus voluntary options for extra protection.

Employee Assistance Program (EAP): Free, confidential counseling and wellness resources for you and your household, including telehealth visits, legal and financial support, and more.

Additional Perks: Student loan repayment program for eligible positions, LifeFlight membership for emergency medical transport, and access to a dedicated benefits advocate team for personalized support.

The Payroll Specialist is responsible for ensuring the accurate, timely, and compliant administration of payroll and related processes for Heritage Health employees. This position maintains payroll records, processes employee compensation and deductions, supports payroll tax and reporting requirements, and serves as a resource for payroll-related inquiries. The Payroll Specialist works collaboratively with Human Resources, Finance, and organizational leaders to support an exceptional employee experience while maintaining the highest standards of confidentiality, accuracy, and regulatory compliance  

Requirements

• Education: High school diploma or equivalent required. Associate’s degree in accounting, Finance, Business, Human Resources, or a related field preferred 
• Licensure & Certification: Current Idaho dental license (or eligible by start date), DEA license, Idaho Controlled Substance Registration, NPI number, and active BLS certification. 
• Experience: Two (2) years or more of payroll experience required. Experience with payroll systems (Paylocity, ADP, Paychex, UKG, Workday, etc.)  Strong Microsoft Excel skills   Knowledge of payroll laws, tax regulations, wage and hour requirements, and garnishments 

Your Essential Duties: 

Payroll Administration & Processing  

• Process bi-weekly, supplemental, and off-cycle payrolls accurately and within established deadlines. 
• Review, audit, and validate employee time records, earnings, and payroll data. 
• Calculate and process wages, overtime, differential pay, bonuses, retroactive pay, and other compensation-related adjustments. 
• Ensure payroll transactions are accurately entered, reviewed, and processed within the payroll system.  
• Maintain payroll schedules and support timely payroll completion. 

Employee Records & Data Management  

• Maintain accurate and confidential payroll records, employee pay information, tax elections, and direct deposit data. 
• Enter and update employee payroll information, including wage changes, deductions, and employment status updates. 
• Develop, manage, and maintain comprehensive payroll files and supporting documentation. 
• Ensure payroll records are retained and maintained in accordance with organizational and regulatory requirements. 

Benefits, Deductions & Tax Administration  

• Administer employee payroll deductions, including benefit premiums, retirement contributions, HSA/FSA deductions, garnishments, and levies. 
• Process and reconcile payroll-related deductions and employer contributions. 
• Produce and submit payroll tax payments and assist with payroll tax reporting requirements. 
• Support year-end payroll activities, including W-2 processing and reconciliation 

Compliance, Auditing & Reporting  

• Ensure payroll practices comply with applicable federal, state, and local laws, regulations, and organizational policies. 
• Reconcile payroll reports and investigate discrepancies to ensure accuracy. 
• Prepare payroll-related reports and documentation for leadership, auditors, and regulatory agencies. 
• Assist with internal and external payroll audits by compiling records and responding to information requests. 
• Monitor payroll processes and recommend improvements that increase accuracy, efficiency, and compliance. 

Employee Support & Customer Service  

• Serve as a resource for employees regarding payroll-related questions, deductions, tax withholdings, timekeeping, and pay concerns. 
• Research and resolve payroll discrepancies in a timely, professional, and confidential manner. 
• Complete requests for employment verifications, wage statements, and other payroll-related documentation. 
• Provide exceptional customer service while maintaining confidentiality and professionalism. 

Collaboration & Continuous Improvement  

• Partner with Human Resources, Finance, Benefits, and department leaders to ensure accurate employee and payroll data. 
• Assist with payroll system testing, upgrades, implementations, and process enhancements. 
• Support departmental projects and initiatives that improve payroll operations and employee experience. 
• Perform other duties and special projects as assigned. 

Your Success Factors 

• Demonstrates exceptional attention to detail and a commitment to accuracy when processing payroll and maintaining employee records 
• Maintains the highest level of confidentiality and professionalism while handling sensitive employee and organizational information. 
• Possesses a strong understanding of payroll practices, wage and hour regulations, tax withholdings, garnishments, and payroll compliance requirements. 
• Effectively prioritizes competing deadlines and responsibilities while maintaining accuracy in a fast-paced environment. 
• Proficient in payroll systems, Microsoft Excel, and other business software applications necessary to perform job duties 
• Strong analytical and problem-solving skills with the ability to identify discrepancies, research issues, and implement effective solutions. 
• Demonstrates excellent organizational skills and maintains payroll records in a manner that supports efficiency, compliance, and audit readiness. 
• Communicates clearly and professionally, both verbally and in writing, with employees, leaders, and external partners. 
• Provides exceptional customer service by responding to payroll-related questions and concerns in a timely, respectful, and solution-oriented manner. 
• Builds and maintains positive working relationships across departments through collaboration, responsiveness, and accountability. 
• Demonstrates sound judgment and the ability to make informed decisions while adhering to policies, procedures, and regulatory requirements. 
• Consistently meets payroll processing deadlines while maintaining a high standard of quality and accuracy. 
• Embraces continuous improvement by identifying opportunities to enhance payroll processes, efficiencies, and employee experience. 
• Adapts effectively to changing priorities, technology, regulations, and organizational needs. 
• Supports Heritage Health's mission, vision, values, and commitment to serving our employees and community with excellence.