Procurement Officer - AI & Process Automation

We are looking for a highly experienced and technology-driven Senior Procurement Officer to join our real estate development team. This role is ideal for a procurement professional who understands traditional procurement operations and can leverage AI, automation tools, and digital workflows to streamline and automate procurement processes.

The successful candidate will manage procurement activities, coordinate with suppliers and vendors, negotiate commercial terms, and ensure the timely procurement of materials and services. In addition, they will identify manual, repetitive, and inefficient processes within the procurement department and implement practical automation solutions to improve efficiency, accuracy, transparency, and cost control.

Candidates with experience in real estate development, construction, contracting, or engineering projects will be strongly preferred.

Key Responsibilities

Procurement & Vendor Management

• Manage end-to-end procurement activities, from identifying requirements and sourcing suppliers to purchase orders, delivery coordination, and invoice verification.
• Source, evaluate, negotiate with, and maintain relationships with vendors, suppliers, contractors, and service providers.
• Obtain and compare quotations, prepare bid comparisons, and recommend suppliers based on price, quality, lead time, reliability, and contractual terms.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve cost savings.
• Coordinate with project, engineering, finance, and site teams to understand procurement requirements and ensure timely availability of materials and services.
• Manage purchase requisitions, purchase orders, supplier documentation, delivery tracking, and invoice coordination.
• Maintain an updated supplier database, procurement records, contracts, and pricing information.
• Monitor supplier performance, resolve procurement-related issues, and ensure compliance with company policies and approval procedures.
• Support procurement planning, budget control, cost analysis, and reporting.
• Where applicable, manage procurement of construction materials, building supplies, MEP materials, equipment, subcontracted services, and other project-related requirements.

AI, Automation & Process Improvement

• Review existing procurement workflows and identify opportunities to automate manual and repetitive tasks.
• Design and implement AI-powered and rule-based workflows for procurement operations.
• Automate processes such as purchase requisitions, quotation collection and comparison, purchase order preparation, supplier onboarding, document processing, approval workflows, and procurement reporting.
• Implement automated extraction and processing of information from quotations, invoices, purchase orders, contracts, and other supplier documents.
• Use AI tools to assist with supplier research, quotation analysis, document summarisation, procurement reporting, and data organisation.
• Develop automated tracking systems for purchase requests, order status, delivery timelines, pending approvals, contract expiry dates, and supplier follow-ups.
• Integrate procurement workflows with existing ERP systems, spreadsheets, databases, and other business tools wherever feasible.
• Establish automated alerts, dashboards, and reports to improve visibility into procurement costs, supplier performance, order status, and potential delays.
• Identify opportunities to reduce processing time, manual data entry, errors, and unnecessary administrative work.
• Work with relevant stakeholders to implement, test, document, and continuously improve automation solutions.
• Ensure appropriate human review, data accuracy, confidentiality, and approval controls for AI-assisted procurement decisions.