Vice President of Administration

Department:

Executive Vice President for Administration & Finance

Salary/Hourly

$120,000.00 Annual

Union/Position Status:

SES

Posting Closing Date:

July 9, 2026

Applications must be submitted by 11:59 PM the evening before the posting closing date.

Please note that the posting will close at midnight (12:00 AM) on the posting closing date.
 

JOB DESCRIPTION

DISTINGUISHING FEATURES OF THE CLASS:

We are seeking a high-performing Vice President (VP) of Administration to lead our business affairs and institutional operations. The position oversees the management and coordination of business affairs at all campuses including the planning, development, implementation, and oversight of all financial functions.

The position also provides executive leadership for administrative operations including finance, budgeting, payroll, procurement, risk management, and other programs and administrative services.

As a member of the President's Executive Leadership Team, the VP of Administration collaborates with senior leadership, dean(s), faculty, and students as well as the Board of Trustees and Foundation Board of Directors to support institutional planning and policy development. 

The VP of Administration will ensure best practices are utilized in all operational activities and confirm the responsible stewardship of resources, while advancing the mission and strategic priorities of SUNY Erie Community College at an optimum pace.

The position is also responsible for the coordination of communications for the Office of the President, reporting directly to and serving at the pleasure of the President.

PRIMARY RESPONSIBILTIES/TYPICAL WORK ACTIVITIES:

Fiscal Management: 

• Leads the development and administration of the College's annual operating and capital budgets, providing long-range financial planning and modeling to support institutional sustainability.

• Coordinates and oversees internal and external financial audits and ensures timely completion of required financial reporting to SUNY, federal agencies, and other oversight bodies.

• Provides leadership and oversight of finance, budgeting, payroll, risk management, and other programs and support services as assigned.

• Provides leadership and supervision for the College's procurement functions including purchasing policies, contract administration, and vendor relations.

• Oversees and ensures effective internal controls, financial policies, and segregation of duties to safeguard institutional assets and ensure fiscal accountability.

• Serves as liaison to the Board of Trustees on financial matters and prepares financial reports and presentations for the Board and its committees.

Administrative Operations: 

• Supports and maintains effective relationships among administrative departments and college administration, faculty, staff, and students.

• Cultivates positive working relationships across the college to build confidence and satisfaction with administrative services.

• Ensures administrative operations comply with applicable laws, regulations, policies, and institutional procedures.

• Prepares fact-finding reports to support decisions on collaborative projects, ensuring policies, protols and procedures are followed and reports are issued in a timely manner.

Facilities: 

• Coordinates with facilities leadership on capital planning, maintenance, utilities management, and long-term infrastructure planning.

• Oversees campus/site operations, infrastructure, safety, and compliance.

Strategic Leadership: 

• Serves as a member of the President's Executive Leadership Team.

• Develops general college-wide policies and procedures for administrative personnel and services, while fostering a student-centered environment.

• Provides financial analysis, data, and recommendations to support institutional planning, enrollment management, and resource allocation.

• Plans, directs, and evaluates the work assignments and performance of management and staff.

• Provides leadership and support to the Office of the President to advance the mission and goals of the college as stated in the strategic plan.

• Actively seeks opportunities for strategic partnerships, cultivating and maintaining long term, collaborative relationships with key stakeholders and selected organizations to achieve mutual goals.

• Directs and coordinates, specific projects as assigned by the President in collaboration with leadership staff throughout the college.

• Works collaboratively with the president and senior staff establishing agenda items for Board of Trustees meetings, preparing, reviewing and presenting material when appropriate or requested by the president.

• Coordinates with Marketing and Communications Department to oversee and contribute to the development and delivery of reports, briefings, speeches and public statements.

• Serves as an additional resource and liaison to the SUNY Central Administration, College-wide constituencies, elected officials and community-based organizations as directed by the President.

• Represents the President both internally and externally, as appropriate and when requested by the President.

• Initiates and coordinates the flow of communications with the Senior Leadership Team.

• Ensures accurate and timely dissemination of information to College departments, personnel, students and the public as necessary, including responding to concerns and inquiries about issues affecting the College, questions about campus operations and institutional statements.

• Serves as a legislative, legal and compliance liaison between the College and SUNY Systems concerning legislative matters, compliance and other SUNY Systems matters.

KNOWLEDGE, SKILLS AND ABILITIES:

• Demonstrated ability to translate high-level vision into actionable plans and measurable results.

• Strong ability to lead teams, foster collaboration, and manage diverse functions.

• Excellent verbal and written communication skills for reporting, presentations, and policy implementation, with the ability to work collaboratively with staff, faculty, and stakeholders.

• Strong financial acumen with proven ability to analyze situations, manage budgets, and make data-driven decisions.

• High level of integrity, discretion, adaptability, with the ability to remain calm and decisive under pressure.

• Comprehensive knowledge of issues and trends facing higher education, policies and procedures in higher education as well as organizational structure and strategic planning.

• Be physically capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

• Master’s degree in higher education, business administration, educational administration, operations, or related field, from an accredited institution.

• Eight (8) years of progressive experience in higher education, business administration, educational administration, operations, or related field with at least three (3) years in a senior leadership role.

SPECIAL REQUIREMENTS:

Official transcripts will be required for successful candidates within 30 days of hire.

Contact Human Resources at (716) 851-1840 with any questions.

Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise.  At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.

Notice of Non-Discrimination

SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law.  This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors).  Grievance procedures are available to interested persons by contacting the office listed below.  Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following individual has been designated to handle inquiries regarding the College’s non-discrimination policies:

Civil Rights Compliance Officer

Legal Affairs Office

North Campus

6205 Main Street

Williamsville, NY 14221

[email protected]

For further information on notice of non-discrimination, please contact:

New York Office

United States Department of Education

Office for Civil Rights, 32 Old Slip 26th Floor,  

New York, N.Y., 10005-25010;

Tel (646) 428-3800; Email: [email protected].